Get the free Letter for inviting quotation for laptop and printer -2011 LPdoc

No:REC/IT/93/200911/631 Date:30/08/2011 To, Opentoallbiddersfulfillingprequalificationcriteria Subject: PurchaseofoneLaptopalongwithpreinstalledMSOfficeandcolorprinterasper theminimumtechnicalspecificationinthebiddocument

How to fill out letter for inviting quotation

How to Fill Out a Letter for Inviting Quotation:

1. Start by providing your contact information at the top of the letter. Include your name, address, and phone number/email address.
2. Next, include the date on which you are writing the letter. This will help the recipient keep track of when the letter was sent.
3. Begin the letter with a formal salutation, addressing the recipient by their name if possible. Use a respectful and professional tone throughout the letter.
4. In the opening paragraph, clearly state your intention to invite the recipient to submit a quotation for a specific product or service. Be specific about what you are seeking a quotation for.
5. Provide a brief background or context for the request. Explain why you are seeking quotes, any specific requirements you may have, and the timeframe within which you require the quotation.
6. Clearly outline any specifications or details that the recipient needs to consider when preparing the quotation. Include any necessary documentation or attachments, such as a request for proposal (RFP) or a detailed scope of work.
7. Specify the deadline for submitting the quotation. Be sure to give the recipient sufficient time to prepare and submit their quotation, but also make it clear that timely submission is important.
8. Indicate the preferred method of submission for the quotation. This can be through email, regular mail, or an online portal. Provide the necessary contact information or instructions for submission.
9. Close the letter by expressing your gratitude for the recipient's attention to your request. Offer to answer any questions they may have or provide additional information if needed.

Who Needs a Letter for Inviting Quotation:

1. Businesses: Companies often need to obtain quotes from suppliers or service providers for various projects or procurement needs. They use a letter for inviting quotation to formally request pricing and terms from potential vendors.
2. Government Agencies: Government agencies frequently need to procure goods or services through a competitive bidding process. A letter for inviting quotation is used to ask potential vendors to submit their pricing and proposals.
3. Non-Profit Organizations: Non-profit organizations may seek quotes for specific services or supplies needed for events, programs, or projects. They use a letter for inviting quotation to gather pricing information from potential suppliers.

In conclusion, a letter for inviting quotation is necessary for individuals, businesses, government agencies, and non-profit organizations who want to request pricing and terms from potential vendors or suppliers. By following the mentioned steps, you can effectively fill out the letter and ensure that all necessary information is included.

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What is letter for inviting quotation?

A letter for inviting quotation is a formal letter that is sent to suppliers or contractors to request them to submit a quotation for providing goods or services.

Who is required to file letter for inviting quotation?

The person or organization in need of goods or services is required to file the letter for inviting quotation.

How to fill out letter for inviting quotation?

To fill out a letter for inviting quotation, you need to include the details of your organization, specify the goods or services required, mention the desired delivery date, provide any specifications or requirements, and include contact information for the supplier or contractor to submit the quotation.

What is the purpose of letter for inviting quotation?

The purpose of a letter for inviting quotation is to formally request suppliers or contractors to provide their quotations for goods or services needed.

What information must be reported on letter for inviting quotation?

The letter for inviting quotation should include the details of the goods or services required, any specifications or requirements, delivery date, contact information, and any instructions for submitting the quotation.