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This document serves as a Request for Quotation from suppliers for an E-Procurement Hosted Solution for Bracknell Forest Borough Council, detailing requirements, submission instructions, and evaluation

How to fill out extended request for quotation

How to fill out an extended request for quotation?

1. Start by gathering all the necessary information: Before filling out the extended request for quotation, make sure you have all the relevant details. This includes the specifications of the product or service you need, the quantity required, delivery deadlines, and any other specific requirements.
2. Identify potential suppliers: Research and identify potential suppliers who can fulfill your requirements. Consider factors such as their expertise, reputation, customer reviews, and pricing.
3. Contact the suppliers: Reach out to the selected suppliers and provide them with the necessary information about your requirements. Be clear and concise about your expectations, and provide any additional documentation or specifications that might be needed.
4. Understand the pricing structure: Familiarize yourself with the pricing structure of each supplier. This may include factors like shipping costs, taxes, and any potential discounts for bulk orders. Compare the pricing of different suppliers to make an informed decision.
5. Review and compare the quotations: Once you receive the quotations from the suppliers, carefully review and compare them. Pay attention to the pricing, delivery terms, warranty or guarantee information, and any additional services offered. Consider the overall value offered by each supplier.
6. Seek clarification if needed: If any aspect of the quotation is unclear, do not hesitate to seek clarification from the supplier. It is crucial to have a clear understanding of the terms and conditions before making a decision.
7. Select the most suitable supplier: After a thorough evaluation of the quotations and considering all relevant factors, select the supplier that best meets your requirements. This might be based on price, quality, reputation, or any other criterion that is important to your business.
8. Fill out the extended request for quotation form: Once you have chosen the supplier, fill out the extended request for quotation form provided by the supplier. Ensure that all the required information is accurately entered and any additional supporting documents are attached as required.

Who needs an extended request for quotation?

1. Businesses with complex requirements: An extended request for quotation is typically required by businesses with more detailed and complex requirements. This could include specialized products, large quantity orders, or customized services.
2. Government organizations: Government organizations often have strict procurement processes that require an extended request for quotation. This allows for transparency and fair competition among suppliers.
3. Large corporations: Large corporations that regularly source goods or services from various suppliers may require an extended request for quotation to ensure they receive competitive pricing and quality options.

In summary, filling out an extended request for quotation involves gathering information, identifying potential suppliers, contacting them, understanding pricing structures, reviewing and comparing quotations, seeking clarification if needed, selecting a suitable supplier, and finally, filling out the form. This process is typically required by businesses with complex requirements, government organizations, and large corporations.

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What is extended request for quotation?

Extended request for quotation refers to a formal document that is used by buyers to solicit quotes or bids from suppliers, requesting pricing and other proposal details for a specific product or service.

Who is required to file extended request for quotation?

Buyers or purchasing departments within organizations are generally responsible for filing extended request for quotation when they are looking to source products or services from potential suppliers.

How to fill out extended request for quotation?

To fill out an extended request for quotation, you typically need to provide the necessary details such as the product or service specifications, the desired quantity, any specific requirements, delivery timeline, payment terms, and contact information. This information is then sent to potential suppliers, who will respond with their quotes or bids.

What is the purpose of extended request for quotation?

The purpose of an extended request for quotation is to gather information and quotations from potential suppliers to compare prices, evaluate proposals, and select the most suitable supplier for a specific product or service. It helps buyers make informed decisions and secure competitive pricing.

What information must be reported on extended request for quotation?

The information to be reported on an extended request for quotation typically includes the product or service specifications, quantity required, delivery requirements, any quality standards or certifications, pricing details, payment terms, and contact information.