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Get the free Notice of General Meeting/Proxy Form - Spitfire Resources

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SPITFIRE RESOURCES LIMITED ACN 125 578 743 NOTICE OF GENERAL MEETING TIME: 9.00 am (WST) DATE: 25 September 2009 PLACE: Suite 1, 346 Barker Rd, Subrace, WA 6008 This Notice of Meeting should be read
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How to fill out notice of general meetingproxy:

01
Write the heading: Start by writing the title "Notice of General Meetingproxy" at the top of the document.
02
Include the company details: Below the heading, provide the name of the company, its registered address, and any other relevant contact information.
03
State the purpose of the meeting: Clearly specify the reason for calling the general meetingproxy, such as discussing important decisions, electing new board members, or approving financial statements.
04
Indicate the date, time, and location: Provide the exact date, time, and venue where the meetingproxy will take place. Include both the physical address and, if applicable, details for remote participation.
05
Mention the proxy option: If shareholders are allowed to appoint a proxy to attend and vote on their behalf, include a section explaining this option. Provide instructions on appointing a proxy and how to submit their voting instructions.
06
Include an agenda: Outline the topics to be discussed during the meetingproxy. This helps shareholders understand the purpose and significance of attending or appointing a proxy.
07
Provide relevant documents: Mention any supporting materials that will be available to shareholders, such as a financial report, meeting minutes, or proposed resolutions.
08
State the deadline for proxy appointment and voting instructions: Clearly state the deadline for appointing a proxy and submitting voting instructions, ensuring shareholders have enough time to make their decisions.
09
Include contact information: Provide contact details, such as a phone number or email address, for shareholders to reach out with any questions or concerns.
10
Sign the notice: At the end of the document, sign the notice on behalf of the company, indicating your position and authority.

Who needs notice of general meetingproxy?

Shareholders who are unable to attend the general meeting in person and wish to appoint a proxy to represent them need the notice of general meetingproxy. Additionally, any other shareholders who are interested in staying informed about the meetingproxy's agenda and decisions may also require the notice. It serves as a means to notify and involve shareholders in the decision-making process, ensuring transparency and participation.
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The notice of general meetingproxy is a document that informs shareholders of a company about an upcoming general meeting where they can appoint a proxy to represent them if they are unable to attend.
The board of directors or company secretary is usually responsible for filing the notice of general meetingproxy.
The notice of general meetingproxy typically includes details such as the date, time, and location of the meeting, as well as instructions on how shareholders can appoint a proxy.
The purpose of the notice of general meetingproxy is to ensure that shareholders are informed about an upcoming meeting and have the opportunity to appoint a proxy if needed.
The notice of general meetingproxy must include details about the meeting, proxy appointment procedures, and any resolutions to be voted on.
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