Get the free FORM OF PROXY - haydalecom

238635 Hay dale Proxy 09×11/2015 20:56-Page 1 FORM OF PROXY Notes: As a member of the Company you are entitled to appoint a proxy to exercise all or any of your rights to attend, speak and vote at

How to fill out form of proxy

How to Fill Out Form of Proxy:

1. Obtain the form of proxy: Start by obtaining the form of proxy, which is usually provided by the organization or company holding the meeting or event. You can usually download the form from their website or request a copy by mail or email.
2. Read the instructions: Carefully read the instructions provided with the form of proxy. These instructions will guide you on how to properly fill out the form and ensure that your proxy vote is counted.
3. Provide personal information: Start by providing your personal information, such as your full name, address, phone number, and email address. This information is required to identify you as a shareholder or member.
4. Indicate the meeting or event details: Specify the details of the meeting or event for which you are appointing a proxy. This includes the date, time, and location of the meeting or event.
5. Appoint a proxy: Indicate the name of the person you are appointing as your proxy. This could be another shareholder or a specific individual nominated by the organization. Make sure to include their full name and any necessary contact information.
6. Specify voting instructions: If you have specific voting instructions for your proxy, indicate them clearly on the form. This could include how you want your vote to be cast on particular resolutions or matters to be discussed during the meeting.
7. Sign and date the form: Finally, sign and date the form of proxy to validate your appointment. In some cases, you may need to have your signature witnessed or notarized, so make sure to follow the instructions provided.

Who Needs Form of Proxy?

1. Shareholders: Shareholders of a corporation may need to fill out a form of proxy if they are unable to attend a general meeting or vote in person. By appointing a proxy, shareholders can still exercise their voting rights and have their voice heard in the decision-making process.
2. Members of Organizations: Members of various organizations, such as non-profit associations or clubs, may also need to fill out a form of proxy for similar reasons. This allows them to appoint someone to vote on their behalf if they are unable to attend a meeting or event.
3. Investors: In the context of investment funds or financial institutions, investors may be required to fill out a form of proxy to grant authority to the fund manager or trustee. This is often the case in proxy voting situations where investors entrust the fund manager to vote on important matters related to their investments.

Overall, the form of proxy is necessary for individuals who are unable to be physically present at a meeting or event but still wish to have their vote counted or their interests represented by a trusted proxy.

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