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(incorporated in the Cayman Islands with limited liability) (Stock Code: 917) Extraordinary General Meeting Form of Proxy Form of proxy for use by shareholders at the extraordinary general meeting

How to fill out extraordinary general meeting form

1. To fill out an extraordinary general meeting form, you will first need to gather all the necessary information and documentation. This may include the meeting agenda, any proposed resolutions, and any supporting materials.
2. Start by clearly stating the purpose of the extraordinary general meeting. This should be outlined in the form and should include details such as the reason for holding the meeting and any specific topics or decisions that will be addressed.
3. Next, provide a section for the date, time, and location of the meeting. This is important for ensuring all participants are aware of when and where the meeting will take place. Be sure to include any relevant details such as dial-in information for remote participants.
4. Create a space for attendees to provide their names and contact information. This will help you keep an accurate record of who is present at the meeting and also enable you to follow up with participants if needed.
5. In the form, leave space for individuals to indicate whether they are attending in person or remotely. This allows you to plan accordingly and make any necessary arrangements for virtual meetings.
6. Include a section for individuals to indicate if they will be voting on any proposed resolutions or if they have any items to add to the agenda. This helps ensure that all participants have the opportunity to have their say and contribute to the meeting.
7. Depending on the purpose of the extraordinary general meeting, you may need to include additional sections for specific information or requirements. For example, if there will be a vote on a particular item, there should be a section for individuals to mark their vote.

Who needs an extraordinary general meeting form?

1. Companies and organizations that are required by law or their governing documents to hold extraordinary general meetings will need an extraordinary general meeting form. This includes situations where major decisions need to be made, such as changes to the company's bylaws or significant financial transactions.
2. Shareholders and members of the company or organization who are participating in the extraordinary general meeting will also need the form. They will use it to indicate their attendance, vote on resolutions, and ensure their input is properly documented.
3. The board of directors or governing body responsible for convening the extraordinary general meeting will need the form to effectively manage and organize the event. It helps them keep track of who is attending, what items need to be discussed, and any decisions made during the meeting.

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What is extraordinary general meeting form?

The extraordinary general meeting form is a document that is used to report important decisions or actions taken by a company outside of its regular annual general meetings.

Who is required to file extraordinary general meeting form?

The company's board of directors or authorized representatives are required to file the extraordinary general meeting form.

How to fill out extraordinary general meeting form?

The form typically requires information such as the date, time, location, agenda, resolutions passed, and attendees of the extraordinary general meeting.

What is the purpose of extraordinary general meeting form?

The purpose of the extraordinary general meeting form is to document and report any significant decisions or actions taken by the company.

What information must be reported on extraordinary general meeting form?

The form must include details about the meeting such as the date, time, location, resolutions passed, attendees, and any other relevant information.