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This document outlines the policies, procedures, and responsibilities associated with the use of the Procurement Card (Procard) at the University of Notre Dame. It provides guidelines for eligibility,
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How to fill out procurement card policies and

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How to fill out PROCUREMENT CARD POLICIES AND PROCEDURES

01
Gather all necessary documents and forms related to the procurement card.
02
Review the organization's existing procurement policies to ensure compliance.
03
Identify the purpose of the procurement card and its limitations.
04
Outline the eligibility criteria for cardholders.
05
Specify the types of purchases allowed and prohibited.
06
Define the approval process for transactions.
07
Establish guidelines for record-keeping and documentation requirements.
08
Include procedures for reporting lost or stolen cards.
09
Provide training resources for cardholders on proper usage.
10
Set up a process for monitoring and auditing card transactions.

Who needs PROCUREMENT CARD POLICIES AND PROCEDURES?

01
Employees required to make purchases on behalf of the organization.
02
Financial department personnel managing budgets and expenditures.
03
Supervisors and managers overseeing procurement activities.
04
Compliance officers ensuring adherence to financial guidelines.
05
Internal auditors conducting reviews of procurement practices.
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Procurement card policies and procedures are guidelines established by an organization to govern the use, management, and accountability of procurement cards, which are credit cards used for purchasing goods and services. These policies ensure compliance with financial regulations and help prevent misuse.
Employees who are issued procurement cards and other relevant staff members involved in the procurement process are required to be aware of and comply with procurement card policies and procedures. Additionally, finance and procurement departments typically oversee the filing and enforcement of these policies.
To fill out procurement card policies and procedures, one should follow a structured format that includes sections on cardholder responsibilities, transaction limits, permissible purchases, reporting requirements, and any disciplinary actions for non-compliance. Specific instructions or templates provided by the organization should be adhered to.
The purpose of procurement card policies and procedures is to provide a clear framework for the appropriate use of procurement cards, ensuring fiscal responsibility, preventing fraud, and facilitating efficient purchasing processes while maintaining transparency and accountability.
The information that must be reported on procurement card policies and procedures generally includes transaction details (date, amount, vendor), the purpose of the purchase, and the approvals required. Additionally, any discrepancies or issues encountered during the procurement process should also be reported.
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