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Page 1 MINUTES TOWN COUNCIL MEETING June 24, 2013, Those in attendance: Mayor David Walker Deputy Mayor Bill McGinnis Councillor Michael Graves Councillor Sandra Mailman Councillor Jennifer McDonald

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1. Begin by including the date, time, and location of the meeting at the top of the form.
2. Write down the names of all attendees present at the meeting.
3. Record any apologies or absences from the meeting, if applicable.
4. Outline the agenda items discussed during the meeting.
5. Take detailed notes of the discussions, decisions, and actions taken for each agenda item.
6. Make sure to include any important deadlines or action points discussed.
7. If there were any presentations or reports shared during the meeting, summarize the key points discussed.
8. Include any decisions made or resolutions passed during the meeting.
9. If any votes were taken, record the number of votes for and against each decision.
10. At the end of the minutes, note the time the meeting adjourned.

Who needs minutes of a form meeting:

1. Organizers or facilitators of the meeting need the minutes to document what was discussed and decided during the meeting.
2. Attendees who were absent or unable to fully participate in the meeting can refer to the minutes to stay informed.
3. Higher-level management or stakeholders may require minutes to keep track of the progress and outcomes of meetings.
4. In legal or regulatory matters, minutes of form meetings can serve as official records.
5. Employees or team members involved in the meeting may need the minutes to refer back to any tasks or actions assigned to them.

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