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City of Beaverton 4755 S.W. Griffith Drive, P.O. Box 4755, Beaverton, OR 97076 General Information (503× 5262222 V×TDD Request for Public Record November 6, 2013, Date: Name: Mats Rostrum Address:

How to fill out request for public record

How to fill out a request for a public record:

1. Start by gathering the necessary information: Before filling out the request, make sure you have the details of the specific public record you are requesting. This includes the name of the agency or organization that holds the record, the date or time period you are interested in, and any other identifying information available.
2. Research the public record request process: Each agency or organization may have its own procedures and requirements for submitting a request for public records. Visit their website or contact their designated public records officer to find out the specific steps you need to follow. It's important to be aware of any fees or forms that may be required.
3. Obtain the request form, if applicable: Some agencies may have a specific form that needs to be filled out for requesting a public record. Download or request this form if it is available. If there is no specific form provided, you can draft your own request letter or use a template.
4. Begin the request with a formal salutation: Address the letter or form to the designated public records officer or the appropriate department within the agency. Use a formal salutation such as "Dear [Name of Public Records Officer]."
5. Clearly state your request: In a concise and specific manner, explain the public record you are seeking. Include as much information as possible to assist the agency in locating the record accurately. Clearly state the date range, subject matter, and any other identifying details.
6. Provide your contact information: Make sure to include your name, address, phone number, and email address so that the agency can reach out to you with updates or clarifications regarding your request.
7. Be aware of any fees or special instructions: Some agencies may charge a fee for processing your request. Read the agency's policies carefully to understand if there are any costs involved. Additionally, pay attention to any specific instructions given by the agency, such as preferred delivery method or additional documents they may require.

Who needs a request for a public record?

1. Researchers: Academic researchers, journalists, and other professionals often require access to public records to gather information for their work. Public records can provide valuable data and insights on various topics.
2. Legal professionals: Attorneys, paralegals, and other legal professionals may need access to public records for various legal purposes. These records can help with cases, investigations, due diligence, or background checks.
3. Citizens seeking transparency: Any individual who wants to obtain information about government decisions, actions, or policies can make a request for a public record. This can include information about public spending, environmental assessments, or administrative documents.

In conclusion, filling out a request for a public record involves gathering necessary information, researching the specific agency's procedures, obtaining the request form if applicable, clearly stating the request, providing contact information, and being aware of any fees or special instructions. Various individuals, such as researchers, legal professionals, and concerned citizens, may need to submit a request for public records to access information for their respective purposes.

For pdfFiller’s FAQs

What is request for public record?

A request for public record is a formal submission to obtain information that is considered public and accessible by the general population.

Who is required to file request for public record?

Anyone can file a request for public record, as long as the information being requested is deemed public.

How to fill out request for public record?

To fill out a request for public record, one must typically provide their contact information, specify the information being requested, and submit the form through the designated channel.

What is the purpose of request for public record?

The purpose of a request for public record is to promote transparency and accountability by allowing individuals to access publicly available information.

What information must be reported on request for public record?

The information that must be reported on a request for public record may vary, but typically includes the requester's name, contact information, and the specific details of the information being sought.

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