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Form I-9 Training Revised March 2013 1 Form I-9 Basics ? Employers are required by law to complete for each employee ? Used to verify employment eligibility ? Produced by the Dept. of Homeland Security

How to fill out form i-9 training

How to fill out Form I-9 training?

1. Begin by familiarizing yourself with the purpose and importance of Form I-9. This form is used to verify the identity and employment authorization of individuals hired for employment in the United States. It is crucial for employers to properly complete and retain Form I-9 for each employee.
2. Understand the three sections of Form I-9 and the requirements for each section. Section 1 is completed by the employee, and it includes personal information such as their full name, address, date of birth, and citizenship status. Section 2 is completed by the employer, who must examine the employee's documents to establish their identity and work authorization. Finally, Section 3 is used for re-verifying and updating the employee's information, if necessary.
3. Educate yourself on the acceptable documents that can be presented by employees for verification. The documents must be unexpired and fall under the specific categories outlined in the List of Acceptable Documents provided on the last page of Form I-9. Examples include a U.S. passport, Permanent Resident Card, or Employment Authorization Document.
4. Complete Section 2 of Form I-9 within three business days of the employee's start date. It is essential to ensure that the employer reviews and records the correct document(s) presented by the employee, properly fills out the required fields, and signs the form. Employers are responsible for ensuring the documents appear genuine and relate to the individual.
5. Retain Form I-9 in a safe and secure manner. Employers must retain the form for as long as the employee works for the company. After an employee leaves, Form I-9 must be retained for a specific period, generally three years after the date of hire or one year after the employee's termination, whichever is later. Ensuring proper storage and accessibility is crucial for compliance purposes.

Who needs Form I-9 training?

1. Employers and HR personnel responsible for hiring and onboarding new employees must receive Form I-9 training. They need to understand the legal requirements and proper procedures involved in completing Form I-9.
2. Employees who will be involved in the hiring process, such as those responsible for verifying employee documents, also need to receive training on Form I-9. This ensures consistency and accuracy in the completion of the form within the organization.
3. Any company or organization that hires employees in the United States should provide Form I-9 training to relevant staff members. It is essential to stay compliant with immigration laws and avoid potential penalties resulting from incorrect or incomplete Form I-9 completion.

For pdfFiller’s FAQs

What is form i-9 training?

Form I-9 training is a program designed to educate employers and employees on the proper procedures for completing and maintaining Form I-9, which is used to verify an employee's identity and authorization to work in the United States.

Who is required to file form i-9 training?

All employers in the United States are required to complete Form I-9 for every employee hired after November 6, 1986, regardless of the employee's immigration status.

How to fill out form i-9 training?

To fill out Form I-9, both the employer and the employee must complete their respective sections. The employee must provide certain documents to verify their identity and work eligibility, and the employer must review and record the information from these documents.

What is the purpose of form i-9 training?

The purpose of Form I-9 training is to ensure compliance with U.S. immigration laws by properly verifying an employee's identity and work authorization, thereby preventing the employment of unauthorized individuals.

What information must be reported on form i-9 training?

Form I-9 requires employers to collect and report information such as the employee's name, address, date of birth, social security number, and details about the documents used to verify their identity and work eligibility.

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