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Request for Quote (RFQ) Foothill Workforce Investment Board Life Skills Workshops Terms of Service 3×30/2015 6×30/2015 Issue Date Deadline for Submissions Technical Assistance Submit to March 2,
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How to fill out request for quote rfq

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How to fill out a request for quote (RFQ):

01
Start by gathering all the necessary information about the product or service you are looking to obtain quotes for. This includes specifications, quantities needed, and any specific requirements.
02
Identify potential suppliers or vendors who may be able to fulfill your request. You can do this through online research, industry directories, or by asking for recommendations from colleagues or business partners.
03
Prepare the RFQ document. This usually includes a cover letter, a detailed description of the product or service, the required specifications, and any additional terms and conditions. Make sure to clearly state the deadline for submitting quotes.
04
Send the RFQ to the selected suppliers. You can do this via email, fax, or through an online procurement system, depending on your preferred method. Be sure to provide clear instructions on how and where to submit the quotes.
05
Monitor the progress of the RFQ process. Follow up with suppliers to ensure they received the RFQ and to answer any questions they may have. This will help avoid any misunderstandings or delays in the quote submission.
06
Evaluate the received quotes. Compare the offerings from different suppliers based on price, quality, delivery time, and any other relevant factors. It may be helpful to create a comparison matrix or scorecard to make the evaluation process more systematic.
07
Select the supplier that best meets your requirements. Consider not only the price but also factors like reputation, experience, and their ability to meet your specific needs. Notify the chosen supplier and proceed with further negotiations or steps as necessary.

Who needs a request for quote (RFQ):

01
Businesses and organizations that require products or services from external suppliers or vendors.
02
Procurement or purchasing departments within companies responsible for sourcing and obtaining goods or services.
03
Any individual or entity looking to compare prices and offerings from multiple suppliers to make an informed purchasing decision.
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RFQ is a document used in procurement to invite suppliers to submit a quote for the supply of goods or services.
The procurement department or purchasing manager is typically responsible for filing the RFQ.
RFQ should be filled out with detailed information about the goods or services required, terms and conditions, and evaluation criteria.
The purpose of RFQ is to receive competitive quotes from suppliers to ensure the best value for the goods or services being procured.
Information such as quantity required, specifications, delivery terms, payment terms, and evaluation criteria must be reported on the RFQ.
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