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Position Responsibility Statements for Faculty Members College of Agriculture and Life Sciences Approved by the College Faculty Senators in May 2008 Revised by the College Faculty Senators in April

How to fill out position responsibility statements for

To fill out position responsibility statements, follow these steps:

1. Start by reviewing the job description: Go through the provided job description and make a note of the key responsibilities and tasks associated with the position. This will serve as a foundation for creating the position responsibility statements.
2. Identify the essential duties: Determine the core responsibilities that are crucial for the position. Focus on the tasks that directly contribute to the overall success of the job. These essential duties should be precise and clearly defined in the position responsibility statements.
3. Use action verbs: When describing the position responsibilities, utilize strong action verbs to convey the required actions and tasks. For example, instead of saying "Assist with customer inquiries," use "Manage customer inquiries" to emphasize the active role and responsibility.
4. Be specific: Ensure that the position responsibility statements are specific and provide clear expectations for the employee. Vague statements might lead to confusion and inefficiency in the workplace. Specify the deliverables, deadlines, and required outcomes.
5. Tailor statements to the role: Customize the position responsibility statements according to the specific needs and requirements of the job. Each position may have unique responsibilities, so it is essential to tailor the statements accordingly.

Who needs position responsibility statements?

1. Job applicants: Individuals applying for a job can benefit from position responsibility statements as they provide a clear understanding of what will be expected of them if hired. These statements help applicants assess whether they possess the necessary skills and qualifications for the position.
2. Current employees: Position responsibility statements are also crucial for existing employees. They provide a guideline for their day-to-day tasks and help them align their work with the organization's goals. Employees can refer to these statements to ensure they are fulfilling their job requirements effectively.
3. Employers and managers: Position responsibility statements serve as a valuable tool for employers and managers to set expectations and responsibilities for their employees. These statements help in performance evaluations, feedback sessions, and career development discussions.

In summary, position responsibility statements should be filled out by following the steps outlined above. They are beneficial for job applicants, current employees, employers, and managers to establish clear expectations, guide job performance, and align work with organizational goals.

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