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CBD CONVENTION ON BIOLOGICAL DIVERSITY Dist. GENERAL 4 October 2005 ENGLISH ONLY AD HOC OPEN-ENDED INTERSESSION AL AD HOC OPEN-ENDED WORKING GROUP ON ARTICLE 8(j) AND GROUP ON ACCESS AND BENEFITRELATED

How to fill out ad hoc openended intersessional

How to fill out ad hoc openended intersessional:

1. Understand the purpose of the ad hoc openended intersessional. It is typically a meeting or session that is called to address a specific issue or topic that needs immediate attention or resolution.
2. Gather all relevant information related to the issue or topic being discussed. This may include reports, data, research findings, or any other relevant documents that can provide insights or support your arguments or recommendations.
3. Prepare a clear and concise agenda for the ad hoc openended intersessional. This will help ensure that all key points are covered and everyone stays focused on the main objective.
4. Identify the key stakeholders who should be invited to participate in the meeting. These may include individuals or representatives from organizations or institutions that are directly affected by the issue or have expertise in the field.
5. Send out invitations to the identified stakeholders, providing them with the agenda and any necessary background information or documents to review before the meeting.
6. Conduct the ad hoc openended intersessional, following the agenda and allowing all participants to express their opinions, share their insights, and propose solutions or recommendations.
7. Take thorough notes during the meeting to capture important points, decisions, and action items. These notes will serve as a reference for future discussions, follow-up actions, and potentially the development of a formal report or document.
8. Summarize the key discussions, decisions, and recommendations made during the ad hoc openended intersessional in a concise and clear manner. This summary can be circulated among the participants for their review and feedback.
9. Follow up on any action items or decisions that require further attention or implementation. Assign responsibilities to the appropriate individuals or organizations and set clear timelines for completion.
10. Reflect on the outcomes and effectiveness of the ad hoc openended intersessional. Evaluate whether the desired outcomes were achieved and identify any lessons learned or improvements that can be made for future similar meetings.

Who needs ad hoc openended intersessional:

1. Policy-makers or government officials who need to address urgent and pressing issues that require immediate attention or resolution.
2. Stakeholders or representatives from organizations or institutions directly affected by the issue at hand.
3. Experts or individuals with specific knowledge or skills that can contribute to finding solutions or making recommendations on the issue being discussed.

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What is ad hoc openended intersessional?

Ad hoc openended intersessional refers to a meeting or session that is organized on an ad hoc basis, meaning it is arranged as needed and is not part of a regularly scheduled series of sessions.

Who is required to file ad hoc openended intersessional?

The individuals or entities required to file ad hoc openended intersessional depend on the specific context or organization. It is best to check the guidelines or regulations provided by the relevant authority to determine who is required to file.

How to fill out ad hoc openended intersessional?

The process to fill out ad hoc openended intersessional forms or reports may vary depending on the specific requirements of the organization or authority. Typically, the forms will need to be completed with relevant information, such as the purpose of the meeting, attendees, agendas, and any decisions made.

What is the purpose of ad hoc openended intersessional?

The purpose of ad hoc openended intersessional is to provide a platform or opportunity for discussing and addressing specific issues or concerns that may arise outside of regular scheduled sessions. It allows for focused discussions and potential decision-making on urgent matters.

What information must be reported on ad hoc openended intersessional?

The specific information that must be reported on ad hoc openended intersessional will depend on the requirements set by the relevant authority or organization. Typically, it may include details about the meeting, attendees, topics discussed, decisions made, and any follow-up actions.