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Get the free Non-Competitive Procurement Approval Form - York University - yorku

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Procurement Services Division of Finance and Administration Noncompetitive Procurement Approval Briefing Note To: From: Date: Subject: Noncompetitive Procurement Approval Sign-off Background Justification
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How to fill out non-competitive procurement approval form

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How to fill out non-competitive procurement approval form:

01
Start by obtaining a blank copy of the non-competitive procurement approval form. This form is typically available from your organization's procurement or purchasing department.
02
Read the instructions provided with the form carefully. Familiarize yourself with the specific requirements and guidelines for filling out the form to ensure accuracy and compliance.
03
Begin by filling out the basic information section of the form. This usually includes details such as the name of the requesting department, contact information, and the date of the request.
04
Identify the procurement need for which you require non-competitive approval. Clearly explain the reasons why the procurement cannot be conducted through a competitive process, highlighting any unique circumstances or justifications.
05
Provide a detailed description of the goods or services being procured. Include relevant specifications or requirements to ensure clarity and precision.
06
Indicate the estimated cost of the procurement. This could include a breakdown of costs, such as materials, labor, or additional expenses.
07
If applicable, outline any proposed subcontractors or vendors who will be involved in fulfilling the procurement request. Include their contact information and a brief description of their roles and responsibilities.
08
Explain the anticipated timeline for the procurement process. This might include the expected start and end dates, as well as any crucial milestones or deliverables.
09
Attach any supporting documents or evidence that further substantiates the need for non-competitive procurement, such as quotes, proposals, or correspondence with potential suppliers.
10
Review the completed form for accuracy and completeness. Double-check all the information provided to ensure it aligns with the requirements specified on the form.
11
Obtain the necessary approvals and signatures as mandated by your organization's procurement or purchasing policies. This may involve obtaining signatures from department heads, budget officers, or other relevant stakeholders.
12
Submit the completed non-competitive procurement approval form to the designated authority or department responsible for reviewing and approving procurements. Follow any additional submission protocols or procedures as required.

Who needs non-competitive procurement approval form:

01
Departments or individuals within an organization who require goods or services that cannot be obtained through a competitive procurement process may need to fill out a non-competitive procurement approval form.
02
Entities that have identified a specific need which can only be met by a specific supplier or vendor may be required to seek non-competitive approval.
03
Organizations or individuals who have conducted thorough market research and determined that there is no reasonable alternative available through a competitive process may also need to complete this form.
In summary, the non-competitive procurement approval form provides a structured process for documenting and justifying the need for non-competitive procurement. By following the outlined steps and providing comprehensive information, eligible parties can streamline the approval process and ensure transparency in their procurement practices.
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The non-competitive procurement approval form is a document that needs to be filled out by organizations or individuals who wish to engage in non-competitive procurement, which is the acquisition of goods or services without a competitive bidding process.
Any organization or individual that wishes to engage in non-competitive procurement is required to file the non-competitive procurement approval form.
To fill out the non-competitive procurement approval form, you will need to provide information such as the name and contact details of the organization or individual, a description of the goods or services being procured, the justification for non-competitive procurement, and any supporting documentation.
The purpose of the non-competitive procurement approval form is to ensure transparency and accountability in the procurement process by providing a record of non-competitive procurement activities and justifying the need for using a non-competitive bidding process.
The non-competitive procurement approval form requires the reporting of information such as the name and contact details of the organization or individual, a description of the goods or services being procured, the justification for non-competitive procurement, and any supporting documentation.
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