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City of Johannesburg Supply Chain Management Unit REQUEST FOR QUOTATION INVITATION FOR GOODS AND/ OR SERVICES Procurement Less than R 200 000 (Including Vat) (For publication on the City of Johannesburg

How to fill out request for quotation r

Steps to fill out a request for quotation (RFQ):

1. Begin by gathering the necessary information: Collect all the details of the product or service you require. This includes specifications, quantities, delivery requirements, and any other relevant information.
2. Identify potential suppliers: Research and compile a list of potential suppliers who can provide the desired product or service. Consider factors such as reputation, reliability, and pricing.
3. Draft the RFQ: Start by providing a clear and concise introduction, explaining the purpose of the RFQ. Include the deadline for submission and any additional instructions.
4. Specify the requirements: Clearly state the exact specifications and quantities needed. This could include technical details, dimensions, materials, or any specific certifications required.
5. Seek pricing information: Request pricing details, including any applicable taxes, shipping costs, or potential discounts. Encourage suppliers to provide a breakdown of costs for better comparison.
6. Consider additional factors: If there are any unique requirements or preferences, such as quality certifications or specific delivery terms, clearly outline them in the RFQ.
7. Include submission guidelines: Specify how suppliers should submit their quotations. This could be through email, online portals, or physical mail. Provide a contact person for any clarification or questions.
8. Review and proofread: Before sending out the RFQ, review it to ensure all the necessary information is included and accurate. Proofread for any grammatical or typographical errors that could affect interpretation.
9. Send out the RFQ: Distribute the RFQ to the chosen suppliers. Keep track of the sent RFQs to ensure timely responses. Provide a reasonable deadline for submissions.

Who needs a request for a quotation (RFQ):

1. Organizations and businesses: Companies that require products or services from external suppliers often utilize RFQs. This includes a wide range of industries such as manufacturing, construction, healthcare, hospitality, and technology.
2. Procurement departments: Large organizations often have dedicated procurement or supply chain departments responsible for managing the RFQ process. They ensure that all necessary procurement requirements are met and that quotations are obtained from reliable suppliers.
3. Project managers: RFQs are commonly used by project managers who need to gather pricing information and select suppliers for specific project requirements.

Overall, the RFQ process is essential for any organization or individual seeking competitive pricing, quality products, or services from reliable suppliers. Following the steps mentioned above will help streamline the process and ensure effective communication with potential suppliers.

For pdfFiller’s FAQs

What is request for quotation r?

A request for quotation (RFQ) is a document that is issued by a company or organization to solicit bids or proposals from potential suppliers or contractors.

Who is required to file request for quotation r?

The company or organization that is looking to procure goods or services is required to file a request for quotation (RFQ).

How to fill out request for quotation r?

To fill out a request for quotation (RFQ), you need to include the necessary details and specifications of the goods or services required, as well as any terms and conditions.

What is the purpose of request for quotation r?

The purpose of a request for quotation (RFQ) is to gather competitive bids or proposals from potential suppliers in order to compare prices, quality, and other factors before making a purchasing decision.

What information must be reported on request for quotation r?

A request for quotation (RFQ) must include information such as the description and quantity of goods or services required, delivery requirements, payment terms, and any other specifications.

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