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Chairpersons Guide Rotary Youth Leadership Award Experience AYLA 2014 August 3rd 8th Mission Springs Camp & Conference Center 1050 Lockhart Gulch Rd. Scott's Valley, CA 95066 831.335.9133 1 Table

How to fill out 2014 ryla chairpersons guide

How to fill out the 2014 RYLA Chairpersons Guide?

1. Start by familiarizing yourself with the 2014 RYLA Chairpersons Guide. This guide provides important information and instructions on how to successfully organize and execute a RYLA event.
2. Read through the guide thoroughly to understand the various sections and their relevance to your role as a chairperson. Take note of any specific instructions or requirements outlined in the guide.
3. Begin by filling out the necessary contact information. Include your name, position, and contact details to ensure effective communication throughout the event planning process.
4. Pay attention to the timeline section in the guide. This will outline the deadlines for various tasks and provide a structured framework for planning the event. Make sure to mark important dates and create a schedule to keep track of your progress.
5. Move on to the logistics section of the guide. This will detail the venue arrangements, transportation, accommodation, and other practical aspects of the event. Ensure all necessary arrangements are made in a timely manner and that you have clear instructions on how to handle these logistics.
6. Take note of the program section in the guide. This will provide a suggested outline for the event and may include specific sessions, speakers, or activities. Customize the program according to your specific RYLA event, taking into consideration the needs and interests of the participants.
7. As a chairperson, it is crucial to establish a team to assist you in organizing the event. The guide may contain information on forming committees, recruiting volunteers, and assigning roles. Follow the instructions provided and delegate tasks accordingly.
8. Don't forget to review the budgeting section of the guide. This will help you allocate funds appropriately and ensure that all necessary expenses are accounted for. Consider fundraising options or sponsorship opportunities to support the event.
9. Lastly, communicate with the stakeholders mentioned in the guide. This may include members of the Rotary Club, RYLA alumni, or other community partners. Keep them informed about the progress of the event and seek their feedback and support.

Who needs the 2014 RYLA Chairpersons Guide?

1. Rotary Club members who are responsible for organizing a RYLA event in their district.
2. Individuals appointed as chairpersons or leaders of the RYLA committee.
3. RYLA participants who want to gain insight into the organization and planning process.

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