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CONVENING EXTRAORDINARY GENERAL SHAREHOLDERS MEETING 27th August 2013 Pursuant to the provisions of Art.111, 113 and Art.117 of Law 31×1990 republished as subsequently amended and supplemented by

How to fill out convening extraordinary general shareholders

1. To fill out convening extraordinary general shareholders, the first step is to gather all the necessary information and documentation. This includes the date, time, and location of the meeting, as well as any specific items or matters that need to be discussed and voted upon.
2. Next, prepare the official notice of the meeting. This notice should include details such as the purpose of the meeting, the date, time, and location, as well as any documents or information that shareholders may need to review before the meeting. It is important to ensure that the notice is clear, concise, and includes all the relevant information.
3. Once the notice is prepared, it should be sent to all the shareholders. This can be done through various means, such as email, postal mail, or even electronic notifications through an online platform if available. Make sure to allow sufficient time for the shareholders to receive the notice and respond if necessary.
4. Additionally, it is important to comply with any legal or regulatory requirements regarding the convening of extraordinary general shareholders. This may include notifying relevant authorities, such as the company registrar or stock exchange, and following any specific procedures or timelines as prescribed by the applicable laws or regulations.
5. Finally, keep a proper record of all the convening and communication efforts made. This includes maintaining copies of the notice sent to shareholders, any responses or feedback received, and any additional documentation or information provided to shareholders prior to the meeting.

Who needs convening extraordinary general shareholders?

1. Convening extraordinary general shareholders is typically required when there are important matters or decisions that need to be discussed and voted upon by the company's shareholders. It is a way to involve shareholders in the decision-making process and ensure transparency and accountability.
2. Shareholders, including both individual shareholders and institutional investors, play a crucial role in the governance of a company. Therefore, convening extraordinary general shareholders is necessary to give them an opportunity to actively participate in key decision-making processes and exercise their rights as owners of the company.
3. In some cases, convening extraordinary general shareholders may be triggered by specific events or circumstances, such as major changes in the company's structure or operations, mergers or acquisitions, changes in corporate governance, or even legal or regulatory requirements. These situations call for the involvement of shareholders to ensure that their interests are properly represented and protected.

Overall, convening extraordinary general shareholders is essential for maintaining good corporate governance practices and fostering shareholder engagement and participation in the decision-making process of a company. It allows shareholders to voice their opinions, vote on important matters, and contribute to the overall success and direction of the business.

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What is convening extraordinary general shareholders?

Convening an extraordinary general shareholders meeting is when a company gathers its shareholders outside of the normal annual meeting schedule to discuss important issues.

Who is required to file convening extraordinary general shareholders?

The company's board of directors is usually responsible for filing and organizing an extraordinary general shareholders meeting.

How to fill out convening extraordinary general shareholders?

The process of filling out convening extraordinary general shareholders involves setting a date, preparing an agenda, sending out notices to shareholders, and organizing the meeting.

What is the purpose of convening extraordinary general shareholders?

The purpose of convening extraordinary general shareholders is to address urgent matters that cannot wait until the next annual meeting.

What information must be reported on convening extraordinary general shareholders?

The information reported on convening extraordinary general shareholders includes the date, time, agenda, location, and any relevant materials for the meeting.