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SPECIAL COUNCIL MEETING JULY 4, 2012 2:00 P.M. Attending: Reeve Strong, Councillors CannardPearson, Heiner, MacDonald, McDonald, Stephens and Taylor, along with the CAN×Clerk. The Reeve called the
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How to fill out a special council meeting:

01
Determine the purpose: Identify the specific reason for holding a special council meeting, such as addressing urgent matters, making important decisions, or discussing crucial issues that cannot wait for a regular meeting.
02
Set a date and time: Choose a suitable date and time for the meeting that accommodates the schedules of all council members and ensures maximum participation.
03
Prepare an agenda: Create an agenda that outlines the topics to be discussed during the special council meeting. Include a clear description of each item and allocate sufficient time for discussion and decision-making.
04
Notify council members: Inform all council members about the special meeting well in advance. Provide them with the date, time, location, agenda, and any relevant documents or materials required for the meeting.
05
Arrange the logistics: Secure a suitable meeting venue and ensure that it is equipped with the necessary technology (e.g., projector, audio system) to aid in presentations or discussions. Arrange for any additional materials or refreshments that may be needed.
06
Conduct the meeting: Begin the special council meeting by following the agenda. Facilitate productive discussions, maintain order, and encourage participation from all council members. Ensure that decisions are reached through proper voting or consensus.
07
Document the proceedings: Assign someone to take minutes during the meeting to record important discussions, decisions, and action points. These minutes will serve as a reference for future meetings and ensure accountability.
08
Communicate outcomes: Share a summary of the meeting outcomes to all relevant stakeholders, such as other council members, department heads, or the public, depending on the nature of the decisions made.
09
Follow up on action items: Assign responsibilities for any tasks or actions decided upon during the special council meeting. Monitor progress and ensure deadlines are met.
10
Evaluate effectiveness: After the meeting, assess the success and effectiveness of the special council meeting. Solicit feedback from council members and make any necessary adjustments for future meetings.

Who needs a special council meeting:

01
Government officials: Elected officials, such as mayors, city council members, or county commissioners, may need a special council meeting to address pressing matters within their jurisdiction.
02
Community representatives: Special council meetings can be necessary for community leaders, homeowners' associations, or neighborhood councils to discuss specific issues affecting their constituents.
03
Corporate boards: Private companies with a board of directors may convene a special council meeting to deliberate on critical business matters, such as mergers, acquisitions, or major policy changes.
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A special council meeting is a meeting called for a specific purpose or agenda that is outside the regular schedule of council meetings.
The council members or the governing body of an organization are typically required to file a special council meeting.
Special council meetings can be filled out by providing the necessary information such as the purpose of the meeting, agenda items, date, time, and location of the meeting.
The purpose of a special council meeting is to address specific issues or decisions that cannot wait until the next regular council meeting.
Information such as the agenda items, decisions made, and any actions taken during the meeting must be reported on special council meetings.
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