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CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD CENTRAL VALLEY REGION MONITORING AND REPORTING PROGRAM ORDER NO. R5-2008-0831 FOR WESTSIDE SAN JOAQUIN RIVER WATERSHED COALITION UNDER AMENDED ORDER
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Start by addressing the letter: Include your name, title, and contact information at the top of the letter. Also, include the date of the letter.
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Include the recipient's information: Include the recipient's name, title, organization or company name, and address. Make sure to address the letter to the appropriate person or department.
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Write a concise and clear subject line: State the purpose of the letter in a few words. For example, if the transmittal letter is accompanying a report, you can write "Transmittal of report -080909jsjk-mlrdoc".
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Provide an introductory paragraph: Begin the letter with a brief introduction that explains the context of the transmittal. This can include a summary of what is being transmitted, such as a document, payment, or any other relevant item.
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Include the main body of the letter: In the body paragraphs, provide more details about the transmitted item. Explain the importance, purpose, or any specific instructions related to the item. Be clear and concise in your writing.
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Attach any necessary documents: If there are any supporting documents, make sure to include them with the transmittal letter. Mention the attached documents in the letter and refer to them if needed.
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Closing paragraph: Conclude the letter by summarizing the main points and expressing appreciation for the recipient's attention. Offer any necessary assistance or contact information for further clarification.
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End with a professional sign-off: Use a professional closing such as "Sincerely" or "Best regards", followed by your name and title. You can also provide your contact information again.

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