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Product Discontinuance Notification Letter To: All Affected Customers Date: Jan 27, 2005 Title: Product Discontinuance of PT7A8980P PCN #: 0502 Affected Products: PT7A8980P Effective Date: Lifetime

How to fill out product discontinuance notification letter

How to fill out product discontinuance notification letter:

1. Begin by addressing the recipient. Include their name and contact information in the letterhead section.
2. Write a concise and clear subject line that indicates the purpose of the letter, such as "Product Discontinuance Notice" or "Discontinuation of [product name]."
3. In the opening paragraph, clearly state that you are notifying the recipient about the discontinuance of a specific product or service. Provide the product name, any relevant details, and the effective date of discontinuation.
4. In the body of the letter, explain the reason for the discontinuation. This could be due to various factors such as market conditions, changes in business strategy, lack of demand, or product retirement.
5. Provide any alternative products or services that the recipient can consider as a replacement for the discontinued product. If no alternatives are available, inform them of this and offer any assistance or support that your company can provide during the transition period.
6. Include any relevant instructions or steps that the recipient needs to take as a result of the discontinuation. This could include returning or exchanging the product, transitioning to a new product, or adjusting their inventory or ordering process.
7. If necessary, include information about any refunds, warranties, or support that will be extended to customers affected by the discontinuation.
8. Close the letter by expressing gratitude for the recipient's understanding and cooperation. Provide your contact details for any further inquiries or assistance.
9. Sign the letter with your name, title, and company details.

Who needs product discontinuance notification letter?

1. Manufacturers or service providers who are planning to discontinue a specific product or service.
2. Distributors, retailers, and resellers who need to inform their customers about the discontinuation.
3. Any business or organization that has customers or clients relying on the product or service and needs to provide them with adequate notice and information about the discontinuation.

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