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This document outlines the policies and processes for sole source procurement within the City of Harrisonburg's Information Technology department, detailing the justification for selecting i-Access
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How to fill out sole source procurement instructions
How to fill out Sole Source Procurement Instructions
01
Identify the need for sole source procurement.
02
Gather all necessary documentation to justify the sole source procurement.
03
Prepare a Sole Source Justification that outlines the reasons for not going through a competitive bidding process.
04
Include details about the specific vendor and their qualifications.
05
Ensure compliance with any relevant policies or regulations governing sole source procurement.
06
Submit the Sole Source Procurement Instructions along with the justification to the appropriate approval authority.
07
Obtain necessary approvals before proceeding with the procurement.
Who needs Sole Source Procurement Instructions?
01
Government agencies conducting procurement.
02
Organizations that require specific goods or services that are only available from one source.
03
Procurement officers and compliance teams responsible for adhering to procurement policies.
04
Budget managers needing to allocate funds for specific vendors.
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What is Sole Source Procurement Instructions?
Sole Source Procurement Instructions are guidelines that outline the process for acquiring goods or services from a single supplier when no alternative sources are available.
Who is required to file Sole Source Procurement Instructions?
Entities or individuals procuring goods or services under the sole source method are required to file Sole Source Procurement Instructions.
How to fill out Sole Source Procurement Instructions?
To fill out Sole Source Procurement Instructions, complete the required forms detailing the reason for sole sourcing, the supplier's qualifications, and any relevant pricing information.
What is the purpose of Sole Source Procurement Instructions?
The purpose of Sole Source Procurement Instructions is to ensure transparency and accountability in the procurement process when only one source is available for a needed product or service.
What information must be reported on Sole Source Procurement Instructions?
Information that must be reported includes the justification for sole sourcing, details about the supplier, expected costs, and any competitive analysis conducted.
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