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CONVENING NOTICE AND PREPARATORY INFORMATION EXTRAORDINARY GENERAL MEETING 20 JANUARY 2016 Hospital the Luz's Auditorium Agenda Lusaka, n. 100, 1500650 Lisbon EXTRAORDINARY GENERAL MEETING 20 JANUARY

How to fill out convening notice and preparatory

Point by point, here's how to fill out a convening notice and preparatory:

1. Start by including the necessary details: Begin by stating the purpose of the convening notice, which is typically to inform participants about an upcoming meeting, event, or gathering. Include the name of the organization or group issuing the notice, the date, time, and location of the event, as well as any specific instructions or requirements.
2. Provide a clear agenda: Outline the topics that will be discussed during the meeting or event. Include the order in which they will be addressed, as well as the estimated time allotted for each item. This will help participants prepare and know what to expect.
3. Specify the intended audience: Clearly state who the convening notice is addressed to. This could be a particular department, team, or specific individuals. Make sure to include contact information and any necessary RSVP details, so participants can confirm their attendance or seek further information if needed.
4. Include any preparatory materials: If there are any materials, documents, or resources that participants need to review or prepare in advance, mention them in the convening notice. Provide instructions on how to access or obtain these materials to ensure that everyone is ready and well-informed prior to the meeting.
5. Communicate any logistical information: In addition to the event details mentioned earlier, make sure to provide any additional logistical information that participants may need to know. This could include parking details, transportation options, accommodation recommendations, or any other relevant information that will aid participants in attending the event smoothly.

Who needs convening notice and preparatory?

1. Organizations: Convening notices are typically used by organizations to communicate important information about upcoming meetings or events to their employees, members, or stakeholders. This ensures that everyone is aware of the event and can plan accordingly.
2. Meeting organizers: Those in charge of organizing a meeting or event can benefit from using a convening notice as it helps provide structure, sets expectations, and ensures that participants are well-prepared and informed.
3. Participants: Individuals attending a meeting or event will also benefit from a convening notice. This document allows them to familiarize themselves with the meeting's agenda, prepare any necessary materials, and understand the logistics involved in attending the event.

By following these steps and understanding who needs a convening notice and preparatory, you can effectively fill out these documents and ensure that all relevant information is communicated to the appropriate audience.

For pdfFiller’s FAQs

What is convening notice and preparatory?

Convening notice and preparatory are documents that inform stakeholders about an upcoming meeting or event and provide them with the necessary information to prepare.

Who is required to file convening notice and preparatory?

The organizers or hosts of the meeting or event are usually responsible for filling out and filing the convening notice and preparatory.

How to fill out convening notice and preparatory?

Convening notice and preparatory forms are typically filled out with relevant details such as date, time, location, agenda, and contact information for the organizers.

What is the purpose of convening notice and preparatory?

The purpose of convening notice and preparatory is to ensure that all stakeholders are informed about an upcoming meeting or event and have the necessary information to participate effectively.

What information must be reported on convening notice and preparatory?

The convening notice and preparatory usually include information about the purpose of the meeting, agenda, date, time, location, and contact details for the organizers.

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