Get the free Procurement Card - Purchases & Stores - Eastern Kentucky University - cardservic...

VISA Intelligent EASTERN KENTUCKY UNIVERSITY VISA ONLINE (VOL) USER GUIDE Revised April 2015 Table of Contents Section 1 Approver Instructions Section 2 Accessing Visa Intelligent Section 3 Home page

How to fill out procurement card - purchases

How to fill out procurement card - purchases:

1. Gather all necessary information: Before filling out the procurement card for purchases, make sure to have all the relevant information ready. This includes the vendor's name, item description, quantity, unit price, and any other specific details required by your organization's procurement process.
2. Select the appropriate procurement card form: Different organizations may have different forms for procurement card purchases. Ensure that you have the correct form for your specific needs and that it is readily available.
3. Fill out the vendor information: Start by entering the vendor's name, address, and contact details in the designated section of the procurement card form. It is crucial to provide accurate and up-to-date information to avoid any potential issues in the purchasing process.
4. Provide item details: In the section dedicated to item details, clearly specify the items being purchased. Include a detailed description, quantity, unit price, and any other specifications requested on the form. If there is not enough space, attach additional sheets or use additional pages as required, ensuring all items are listed comprehensively.
5. Specify the purpose of the purchase: State the reason or purpose for the procurement card purchase. This could include the need for office supplies, equipment, services, or any other relevant category. Be specific and straightforward in explaining the purpose to ensure proper categorization and accounting.
6. Obtain necessary approvals: Follow your organization's protocol for obtaining proper approvals for the procurement card transaction. This may involve seeking authorization from supervisors, managers, or relevant department heads. Make sure to gather all required signatures and approvals before proceeding.
7. Keep a copy of the transaction: Before submitting the procurement card form, make a photocopy or digital scan for your own records. This will serve as a reference and proof of the transaction, especially if you need to track or reconcile expenses later on.
8. Submit the completed form: Once all the necessary information has been filled out and the required approvals obtained, submit the procurement card form according to your organization's procedures. This might involve sending it to a designated procurement officer or department for further processing.

Who needs procurement card - purchases:

1. Organizations and businesses: Procurement cards are commonly used by organizations and businesses of all sizes to simplify and streamline the purchasing process. It allows authorized employees to make purchases directly, thereby reducing paperwork and administrative burden.
2. Employees with purchasing responsibilities: Individuals with purchasing responsibilities within an organization can benefit from having a procurement card. This includes procurement officers, department managers, project leaders, or any other authorized personnel designated to make purchases on behalf of the organization.
3. Those in need of efficient purchasing methods: Procurement cards are suitable for individuals or departments that frequently make low to moderate-cost purchases. It provides an efficient and convenient way to procure supplies, services, and other necessary items without going through lengthy procurement procedures.

Please note that the specific eligibility and requirements for obtaining a procurement card may vary depending on the organization or institution.

For pdfFiller’s FAQs

What is procurement card - purchases?

A procurement card is a credit card issued to employees for making purchases on behalf of the organization.

Who is required to file procurement card - purchases?

Employees who have been issued a procurement card are required to file procurement card purchases.

How to fill out procurement card - purchases?

Employees can fill out procurement card purchases by documenting the date, amount, vendor, and purpose of each purchase.

What is the purpose of procurement card - purchases?

The purpose of procurement card purchases is to streamline the purchasing process and provide employees with a convenient way to make necessary purchases.

What information must be reported on procurement card - purchases?

Information such as the date, amount, vendor, and purpose of each purchase must be reported on procurement card purchases.

Can I sign the procurement card - purchases electronically in Chrome?

As a PDF editor and form builder, pdfFiller has a lot of features. It also has a powerful e-signature tool that you can add to your Chrome browser. With our extension, you can type, draw, or take a picture of your signature with your webcam to make your legally-binding eSignature. Choose how you want to sign your procurement card - purchases and you'll be done in minutes.

Can I create an electronic signature for signing my procurement card - purchases in Gmail?

It's easy to make your eSignature with pdfFiller, and then you can sign your procurement card - purchases right from your Gmail inbox with the help of pdfFiller's add-on for Gmail. This is a very important point: You must sign up for an account so that you can save your signatures and signed documents.

How can I fill out procurement card - purchases on an iOS device?

Install the pdfFiller iOS app. Log in or create an account to access the solution's editing features. Open your procurement card - purchases by uploading it from your device or online storage. After filling in all relevant fields and eSigning if required, you may save or distribute the document.