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This document provides details of the extraordinary general meeting of China Southern Airlines Company Limited, including the agenda for the meeting and proposed resolutions regarding the re-election

How to fill out notice of extraordinary general

How to fill out NOTICE OF EXTRAORDINARY GENERAL MEETING

1. Start by downloading the NOTICE OF EXTRAORDINARY GENERAL MEETING template from your organization's website or obtain it from the relevant authority.
2. Fill in the header with the name of your organization and the title 'NOTICE OF EXTRAORDINARY GENERAL MEETING'.
3. Include the date, time, and location of the meeting.
4. Specify the purpose of the meeting, outlining the agenda items that will be discussed.
5. List any resolutions that will be proposed during the meeting.
6. Provide instructions for how members can vote, including options for proxy voting if applicable.
7. Include contact information for members who may have questions about the meeting.
8. Proofread the notice for clarity and accuracy, then make copies for distribution.
9. Distribute the notice to all eligible members within the required time frame as per organizational rules.

Who needs NOTICE OF EXTRAORDINARY GENERAL MEETING?

1. Shareholders of a company who are entitled to vote on important matters.
2. Members of an organization or association requiring input on significant decisions.
3. Board members who need to be informed about the agenda and procedures.
4. Proxy holders representing those who cannot attend the meeting but still wish to vote.

People Also Ask about

What is the purpose of an EGM?

An Extraordinary General Meeting (EGM) is an urgent meeting called to address pressing company issues or emergencies. These matters require the immediate attention of the board, shareholders and senior company executives.

What's the difference between EGM and AGM?

An AGM (Annual General Meeting) is a mandatory yearly meeting held to discuss routine matters such as financial statements and director elections. An EGM (Extraordinary General Meeting) is convened as needed to address urgent or significant issues that arise between AGMs.

What is the notice of an extraordinary general meeting?

Preparation and notice for an extraordinary general meeting Before calling an EGM, the board of directors must finalise the agenda, including resolutions to be discussed during the meeting. The meeting members must be notified of these resolutions and their importance in advance.

What are the notice requirements for extraordinary general meeting?

The meeting notice must include: The time and location of the meeting; The agenda; A Proxy form; A voting paper for motions not being decided by secret ballot; For motions decided by secret ballot; A secret voting paper. A company nominee form (if the owner is a company); An explanatory schedule.

What is the notice required for extraordinary general meeting?

EGM Notice Period Typically, the notice period for an EGM is (a) 14 to 21 days as a requirement in various jurisdictions, or (b) shorter notice, in situations that a majority of shareholders agree. Shorter EGM notice periods require special approval, like a 95% majority of shareholders consenting to such notice.

How do I write a notice for a general meeting?

Here are five steps to write a notice of meeting letter: Create a header. Start by creating a header for the notice of meeting letter. Write meeting information. Below the header, write a brief paragraph that includes the meeting's information. List the agenda. Conclude the letter. Revise the letter.

What are the notice requirements for EGM?

Legal Framework: Governed under Section 100 of the Companies Act, 2013, which outlines conditions and procedures for calling and conducting an EGM. Notice Requirement: A minimum of 21 days' written notice must be sent to all members, directors, and auditors specifying the meeting details and agenda.

What is an EGM notice?

An EGM is an unscheduled, but formal gathering of a company's shareholders and executives to address urgent or significant matters arising outside the AGM schedule. EGMs are convened to make important decisions that require immediate attention and cannot be postponed until the next AGM.

For pdfFiller’s FAQs

What is NOTICE OF EXTRAORDINARY GENERAL MEETING?

A Notice of Extraordinary General Meeting is a formal notification sent to shareholders of a company to inform them about an upcoming extraordinary general meeting, which is called to discuss specific urgent matters that cannot wait until the next annual general meeting.

Who is required to file NOTICE OF EXTRAORDINARY GENERAL MEETING?

The Board of Directors of a company is typically required to file the Notice of Extraordinary General Meeting, as they are responsible for calling and organizing meetings of shareholders.

How to fill out NOTICE OF EXTRAORDINARY GENERAL MEETING?

To fill out a Notice of Extraordinary General Meeting, include the date, time, and location of the meeting, the agenda of the meeting, details of the matters to be discussed, and instructions for how shareholders can attend or vote.

What is the purpose of NOTICE OF EXTRAORDINARY GENERAL MEETING?

The purpose of the Notice of Extraordinary General Meeting is to inform shareholders about important decisions that need to be made before the next annual general meeting, such as amendments to the company's articles, mergers, or other significant changes.

What information must be reported on NOTICE OF EXTRAORDINARY GENERAL MEETING?

The Notice must report the date, time, and place of the meeting, the agenda items to be discussed, voting procedures, the rights of shareholders, and any special resolutions that will be considered.