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DRAFT MINUTES SPECIAL MEETING OF VERDE VALLEY FIRE DISTRICT BOARD OF DIRECTORS, HELD JULY 2, 2015, AT FIRE STATION 31, 2700 GODARD ROAD, COTTONWOOD, AZ. Meeting called to order at: 2:00 p.m. PRESENT:

How to fill out draft minutes special meeting

How to fill out draft minutes special meeting:

1. Begin by including the date, time, and location of the special meeting at the top of the draft minutes.
2. Next, list the attendees of the meeting, including their names, titles, and organizations if applicable.
3. Summarize the purpose and agenda of the special meeting, detailing the main discussion topics and any decisions made.
4. Provide an overview of any presentations or reports shared during the meeting, including key points and relevant details.
5. Document any motions or actions taken during the meeting, along with the names of individuals who made the motions and any votes that were taken.
6. Include any points of clarification or discussion that arose during the meeting, making sure to accurately capture the main arguments and viewpoints expressed.
7. If applicable, include any attachments or supporting documentation referenced during the meeting, such as presentations, reports, or other written materials.
8. Conclude the draft minutes by summarizing any follow-up actions or next steps that were agreed upon during the meeting.
9. Review the draft minutes for accuracy and clarity, making any necessary edits or additions.
10. Distribute the draft minutes to the relevant stakeholders for review and feedback, allowing them sufficient time to provide any necessary revisions.

Who needs draft minutes special meeting:

1. Organizations or businesses that hold special meetings and want to maintain a record of the discussions, decisions, and actions taken during the meeting.
2. Board of directors, executive teams, or committees within an organization that are responsible for overseeing and making decisions regarding the special meeting.
3. Attendees of the special meeting who may need to refer back to the minutes for clarification, memory, or to ensure accurate implementation of decisions made during the meeting.

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What is draft minutes special meeting?

Draft minutes special meeting are the preliminary notes or records taken during a special meeting to capture the discussions and decisions made by the participants.

Who is required to file draft minutes special meeting?

The person responsible for taking minutes during the special meeting is usually required to draft and file the minutes.

How to fill out draft minutes special meeting?

Draft minutes for a special meeting should include the date, time, location, attendees, agenda items discussed, decisions made, and any action items assigned.

What is the purpose of draft minutes special meeting?

The purpose of draft minutes for a special meeting is to provide a record of what was discussed and decided for future reference and accountability.

What information must be reported on draft minutes special meeting?

Draft minutes for a special meeting should include all relevant discussion points, decisions made, voting outcomes, and any action items assigned with deadlines.

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