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PTA Meeting Minutes January 7, 2015 6:00pm Teachers Lounge The meeting was called to order at 6:03 pm by Grady Nelson, President. November 2014 Minutes motioned for approval by Kelli Miller & seconded

How to fill out pta meeting minutes

How to fill out PTA meeting minutes:

1. Begin by capturing the date and time of the PTA meeting. This is important for record keeping and reference purposes.
2. Include the names of all the attendees present at the meeting. This helps in identifying who participated in the discussions and decisions made during the meeting.
3. Note down any apologies or absences. If any members were unable to attend the meeting, make a note of it to keep a complete record of attendance.
4. Create a clear and concise agenda for the meeting minutes. Capture the topics discussed, decisions made, and action points assigned. It is essential to include any important discussions or decisions that were made during the meeting.
5. Summarize the discussions held during the meeting. This can involve noting the main points, concerns raised, and ideas shared by the attendees. It is not necessary to include every detail, but focus on the key highlights.
6. Record any motions or resolutions that were put forward and voted upon. Include the details of the motion, who proposed it, who seconded it, and the outcome of the vote.
7. Document any action points or tasks assigned during the meeting. Make sure to include the responsible person or committee, the deadline for completion, and any specific details discussed related to the tasks.
8. Be objective and stick to the facts when documenting the meeting minutes. Avoid including personal opinions or unnecessary commentary.

Who needs PTA meeting minutes:

1. The PTA executive board: The minutes serve as an official record of the discussions, decisions, and actions taken during the meeting. The board may refer to the minutes for future planning, follow-up, or legal purposes.
2. PTA members: Meeting minutes provide transparency and keep members informed about what took place during the meeting. It helps everyone stay updated on the progress and decisions made by the PTA.
3. School administration: The school administration may request PTA meeting minutes to gain insights into the activities, initiatives, and concerns of the PTA. It helps them understand the collaboration between the PTA and the school.
4. Future PTA members: Meeting minutes can serve as a historical record that future PTA members can refer to for understanding past decisions, ongoing initiatives, and areas of focus.

In conclusion, filling out PTA meeting minutes requires capturing the necessary details such as date, attendee names, agenda, discussions, decisions, action points, and more. These minutes are essential for the PTA executive board, PTA members, school administration, and future PTA members to maintain transparency, track progress, and refer to in the future.

For pdfFiller’s FAQs

What is pta meeting minutes?

PTA meeting minutes are written records of the discussions, decisions, and actions taken during a Parent-Teacher Association meeting.

Who is required to file pta meeting minutes?

The secretary of the PTA is usually responsible for filing the meeting minutes.

How to fill out pta meeting minutes?

PTA meeting minutes should include the date, time, location of the meeting, list of attendees, agenda items, discussions, decisions, and any action items.

What is the purpose of pta meeting minutes?

The purpose of PTA meeting minutes is to provide an official record of what took place at the meeting for reference and accountability.

What information must be reported on pta meeting minutes?

Information such as date, time, location, attendees, agenda items, discussions, decisions, and action items must be reported on PTA meeting minutes.

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