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Appendix 5 4350.3 REV1 Move In×Move Inspection Form PHA name PHA address Property Resident Apartment No. Unit Size Move In Inspection Date Cost to Correct Condition Item Move In Move Inspection Date

How to fill out move-inmove-out inspection form

How to fill out a move-in/move-out inspection form:

1. Start by gathering all necessary information: Before filling out the form, make sure you have important details such as the tenant and landlord's names, contact information, property address, and the date of the inspection.
2. Start with the move-in section: Begin by thoroughly inspecting the property and documenting its condition before the new tenant moves in. Note any existing damages, stains, or issues in each room, including walls, floors, ceilings, windows, appliances, fixtures, and any other relevant areas.
3. Take detailed notes: As you inspect each area, be sure to take detailed notes of any damages or notable items. It's also helpful to take photographs or videos as evidence.
4. Use a standardized form: Many rental management companies or landlords provide move-in/move-out inspection forms for tenants to fill out. These forms typically have sections for each room or area of the property, allowing you to systematically document the condition of each.
5. Be thorough and specific: To avoid any misunderstandings or disputes later, provide detailed descriptions of damages, such as the size, location, and severity. For example, instead of simply noting "damaged wall," specify "1-foot wide scratch on the living room wall, located near the entrance."
6. Be objective: While it's essential to document damages accurately, it's equally important to avoid exaggeration or hiding pre-existing issues. Remember, the purpose of the form is to assess the property's condition fairly.
7. Complete the move-out section: Once the tenancy period is over, conduct another inspection and fill out the move-out section of the form. Repeat the same process as before, noting any damages that occurred during the tenancy period.

Who needs a move-in/move-out inspection form:

1. Tenants: It is in the best interest of tenants to fill out a move-in/move-out inspection form to document the condition of the property they are renting. Submitting this form can help protect their security deposit and prevent any future disputes regarding damages.
2. Landlords: From a landlord's perspective, having a move-in/move-out inspection form provides a clear record of the property's condition before and after a tenancy. It helps in determining whether any damages occurred during the tenant's occupancy and allows for proper assessment of security deposit deductions, if necessary.
3. Property management companies: For property management companies handling multiple rental properties, move-in/move-out inspection forms streamline the process of assessing property conditions. These forms simplify documentation, prevent disputes, and help ensure a fair return of security deposits.

In summary, both tenants and landlords benefit from completing move-in/move-out inspection forms as they provide a comprehensive record of the property's condition before and after a tenancy. These forms help protect tenants' security deposits and assist landlords in accurately assessing damages and making appropriate deductions. Property management companies also find these forms valuable for efficiently managing multiple rental properties.

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What is move-in/move-out inspection form?

The move-in/move-out inspection form is a document used to document the condition of a rental property before a tenant moves in and after they move out.

Who is required to file move-in/move-out inspection form?

Landlords or property managers are typically required to file the move-in/move-out inspection form.

How to fill out move-in/move-out inspection form?

The move-in/move-out inspection form is typically filled out by noting any existing damages or issues in the rental property and documenting the condition of the property.

What is the purpose of move-in/move-out inspection form?

The purpose of the move-in/move-out inspection form is to protect both the landlord and the tenant by documenting the condition of the property before and after the tenancy.

What information must be reported on move-in/move-out inspection form?

Information such as existing damages, cleanliness, and any repairs needed must be reported on the move-in/move-out inspection form.