Get the free Daily Meal Count Record

Record of meals served at a site, including deliveries, transfers, and quality control, for reporting and accountability purposes.

How to fill out daily meal count record

How to fill out Daily Meal Count Record

1. Begin with the date at the top of the record.
2. Write down the meals served in the designated columns (breakfast, lunch, dinner).
3. Record the number of meals prepared for each category.
4. Document any meals that were served to specific populations, if applicable.
5. Note any leftovers or meals that were not served.
6. Add totals at the end of each meal category for the day.
7. Ensure that all data is accurate and clearly recorded.
8. Sign and date the record to verify the accuracy of the information.

Who needs Daily Meal Count Record?

1. Food program administrators who need to track meal service.
2. Nutritionists ensuring meal counts align with dietary guidelines.
3. Regulatory agencies that require documentation of meal service.
4. Staff members responsible for meal planning and inventory.
5. Organizations seeking funding or grants that require meal documentation.

People Also Ask about

Do meal receipts need to be itemized?

Any meal expenses while accumulated in town MUST have the itemized receipts; we cannot “claim per diems” for in town expenses. Sometimes you are only given a receipt that shows the items purchased.

How long should production records for meal service be kept?

Original source documents that support menu and meal counts must be retained for the current Federal Fiscal Year (FFY), plus the prior three years. In cases where there are open audits, the records must be kept until the audit is completed.

When should point of service meal counts be recorded?

Lastly, Point-of-service (POS) is defined as the time when meals or snacks are actually served and when staff can determine that each participant received a reimbursable meal. This term is used when referencing meal counts. Meal counts must not be recorded before or after meal service.

What is the point of service meal count?

Point of Service (POS) meal counting is an essential process in day-to-day meal service. Meal counts must be accurately collected at the point of service where meals are served, and this data must be maintained and submitted at the end of each month for reimbursement.

Are attendance and point of service meal counts the same record?

While attendance information must be recorded daily and be separate from recorded meal counts, they can both be recorded on the same form as shown here. Attendance records support the meal count records, but cannot be used as the actual meal count.

For pdfFiller’s FAQs

What is Daily Meal Count Record?

The Daily Meal Count Record is a documentation tool used to track the number of meals served in a specific time period, often used in food service programs to monitor compliance and ensure proper reporting.

Who is required to file Daily Meal Count Record?

Organizations and institutions that participate in meal programs, such as schools, daycare centers, and community organizations that provide subsidized meals, are required to file Daily Meal Count Records.

How to fill out Daily Meal Count Record?

To fill out the Daily Meal Count Record, you must enter the total number of meals served for each meal type (e.g., breakfast, lunch, dinner) for each day of the reporting period, including any special meal events.

What is the purpose of Daily Meal Count Record?

The purpose of the Daily Meal Count Record is to maintain accurate data on meal service, ensure compliance with funding requirements, and facilitate financial reimbursement for meals served under various programs.

What information must be reported on Daily Meal Count Record?

The information that must be reported on the Daily Meal Count Record includes the date, type of meals served, total number of meals for each type, and any pertinent notes related to meal service.