Get the free SingleSole Source Justification - University of Kentucky - uky
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UNIVERSITY OF KENTUCKY PURCHASING DIVISION 322 Peterson Service Building Lexington, Kentucky 405060005 PH: (859)2579100 FAX: (859)2571951 UNIVERSITY OF KENTUCKY SINGLE/SOLE SOURCE JUSTIFICATION FORM
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How to fill out singlesole source justification
How to fill out singlesole source justification:
01
Start by providing a clear and concise title that describes the specific procurement need for the singlesole source justification.
02
Include the date and the name of the requesting individual or department.
03
Begin by explaining the background and context of the procurement need, including any relevant information about the product or service that is needed.
04
Clearly state the reasons why a singlesole source justification is necessary, such as unique specifications, exclusivity, or expertise.
05
Provide a detailed explanation of why other potential sources or alternatives were considered and why they were not deemed suitable or feasible.
06
Include any supporting documentation or evidence to validate the need for a singlesole source, such as market research, technical specifications, or previous experiences with similar products or services.
07
Clearly outline the anticipated benefits and advantages of procuring the product or service through a singlesole source, including cost savings, time efficiency, or quality assurance.
08
Identify any potential risks or challenges that may arise from the singlesole source procurement and explain how these will be mitigated or addressed.
09
End by providing a conclusion that summarizes the key points and demonstrates why the singlesole source justification is in the best interest of the organization.
Who needs singlesole source justification:
01
Government agencies or departments that are subject to specific procurement regulations and guidelines often require a singlesole source justification to ensure transparency, fairness, and accountability in their procurement processes.
02
Organizations that need to justify the use of a specific supplier or vendor without going through a competitive bidding process may need to provide a singlesole source justification.
03
Any entity that wants to procure a product or service exclusively from a particular source due to unique specifications, expertise, or exclusivity may need to provide a singlesole source justification.
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What is singlesole source justification?
Singlesole source justification is a process that explains why a specific product or service is being procured from a single source instead of using competitive bidding.
Who is required to file singlesole source justification?
Government agencies and organizations that follow procurement regulations are required to file singlesole source justification when applicable.
How to fill out singlesole source justification?
To fill out singlesole source justification, you need to provide detailed information about the product or service being procured, the reasons for selecting a single source, and any supporting documentation.
What is the purpose of singlesole source justification?
The purpose of singlesole source justification is to ensure transparency and demonstrate that the decision to use a single source is justified based on specific circumstances such as urgency, compatibility, or unique expertise.
What information must be reported on singlesole source justification?
Singlesole source justification must include information about the product or service, the sole source being used, the reasons for selecting a single source, and any applicable approvals or certifications.
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