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STOUGHTON PUBLIC LIBRARY COLLECTION DEVELOPMENT POLICY I. Purpose The purpose of the policy is to guide librarians in the selection of materials and to inform the public about the principles upon

How to fill out collection development policy

How to fill out a collection development policy:

1. Identify the purpose of your collection development policy. Determine the goals and objectives for your library or organization's collection.
2. Define your target audience. Consider the age groups, interests, and needs of the individuals who will be using your collection.
3. Conduct a thorough evaluation of your current collection. Assess the strengths and weaknesses of your existing materials and identify any gaps or areas for improvement.
4. Establish selection criteria. Determine the factors that will guide your decision-making process for adding or removing items from your collection. Consider factors such as relevancy, accuracy, authority, currency, and demand.
5. Decide on your acquisition methods. Determine the sources from where you will acquire materials for your collection, such as purchasing from vendors, accepting donations, or partnering with other libraries or organizations.
6. Set a budget. Determine the financial resources available for the development and maintenance of your collection. Allocate funds for purchasing new materials, weeding outdated items, and other collection-related expenses.
7. Develop a collection development policy statement. Clearly articulate your policies and guidelines regarding the selection, acquisition, deselection, and management of your collection. Include details about the roles and responsibilities of staff members involved in the process.
8. Communicate and disseminate the policy. Ensure that all staff members involved in collection development are familiar with the policy and understand their role in implementing it. Make the policy easily accessible to staff members, patrons, and stakeholders.
9. Review and revise the policy periodically. Collection development needs may change over time, so it is important to regularly reassess and update your policy to reflect evolving community needs, technological advancements, and budgetary constraints.

Who needs a collection development policy:

1. Libraries: Public, academic, and special libraries all require collection development policies to guide their acquisition and management of materials.
2. Educational Institutions: Schools, colleges, and universities need collection development policies to support their curriculum and provide resources for faculty and students.
3. Nonprofit Organizations: Organizations that maintain collections, such as museums, archives, and research institutes, can benefit from having a collection development policy to ensure the care, preservation, and accessibility of their materials.
4. Government Agencies: Agencies responsible for maintaining information resources, such as libraries within government departments or agencies, can utilize collection development policies to manage their collections effectively.
5. Corporations: Some corporations or businesses may have collections of reference materials or resources that require a collection development policy to maintain and expand their organizational knowledge base.
6. Community Centers: Community centers, cultural organizations, and other community-based facilities that offer library-like services can benefit from having a collection development policy to ensure the relevancy and diversity of their materials for the local community.
7. Independent Scholars or Researchers: Individuals engaged in independent research or scholarly pursuits may develop their own collection development policies to guide their collection-building efforts and ensure access to relevant resources.

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What is collection development policy?

A collection development policy is a document that outlines the library's guidelines and policies for acquiring, evaluating, and maintaining the library's collection of materials.

Who is required to file collection development policy?

Libraries and educational institutions are typically required to file a collection development policy.

How to fill out collection development policy?

Filling out a collection development policy involves identifying the library's mission, outlining the selection criteria for materials, and specifying procedures for weeding and deselection, among other things.

What is the purpose of collection development policy?

The purpose of a collection development policy is to guide the library's staff in the acquisition and management of the library's collection, ensuring that it meets the needs of its users and aligns with the library's goals and mission.

What information must be reported on collection development policy?

The collection development policy should include information on the library's mission, selection criteria, weeding and deselection procedures, and any other relevant policies and guidelines.