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1. Start by gathering all the necessary documents that need to be faxed. This may include forms, contracts, or any other paperwork that needs to be sent.
2. Make sure your fax machine is connected to a working phone line and powered on. Alternatively, if you are using an online fax service, ensure that you have a stable internet connection.
3. Open the cover of the fax machine and place the document face-down on the glass. If there are multiple pages, arrange them in the correct order.
4. Close the cover of the fax machine, ensuring that it is securely shut.
5. Dial the fax number of the recipient. Double-check the number to avoid any mistakes.
6. If you are using an online fax service, enter the recipient's fax number in the designated field on the website or software.
7. If necessary, provide a cover sheet with relevant information, such as the recipient's name, your contact information, and any additional instructions or notes.
8. Once everything is ready, press the "Send" button on your fax machine or click the "Send" option on the online fax service.
9. Wait for the fax to complete sending. The time may vary depending on the number of pages and the quality of the phone line or internet connection.
10. After the transmission is complete, check the fax confirmation or receipt to ensure that the document was successfully sent.

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1. Professionals: Fax machines are commonly used in various professional fields, such as law firms, healthcare facilities, and financial institutions. These industries often require the exchange of official documents, forms, and contracts, making fax machines a valuable tool.
2. Small Businesses: Fax machines are still utilized by many small businesses that deal with physical paperwork. It allows them to communicate with clients and partners, especially those who may not have adopted electronic communication methods.
3. Individuals: There are instances where individuals may need to send or receive faxes, such as when dealing with government agencies, banks, or educational institutions. Fax machines can be useful in these situations, ensuring important documents are delivered securely and promptly.

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