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DEBATE LIMITED ACN 141 509 426 NOTICE OF ANNUAL GENERAL MEETING AND EXPLANATORY STATEMENT Annual General Meeting to be held at the offices Trident Capital, Level 24, 44 St Georges Terrace, Perth,

How to fill out notice of annual general

How to fill out notice of annual general:

1. Start by heading the notice with the title "Notice of Annual General Meeting." This should be bold and centered at the top of the page.
2. Below the title, insert the company's name and address. Make sure to display this information clearly and legibly.
3. Include the date, time, and location of the annual general meeting. It is essential to specify the exact date and time to avoid any confusion.
4. Mention the purpose of the meeting. Provide a brief outline of the agenda and the topics that will be discussed. This can include items such as electing board members, presenting financial reports, and discussing any proposed changes or resolutions.
5. State the requirements for attendance. Specify who is eligible to attend the meeting, whether it is restricted to shareholders, directors, or specific individuals. If any documentation or identification is necessary to participate, mention that as well.
6. Include instructions on how to RSVP. Provide a contact person's name, email address, and phone number for attendees to confirm their participation. This will help with planning and ensure that appropriate arrangements are made.
7. Mention any additional information or materials needed for the meeting. If there are any documents, reports, or materials that participants should have in their possession during the meeting, specify how and when these will be provided.
8. Sign off the notice with the name and designation of the person responsible for issuing the notice. This could be the company secretary, CEO, or any other appropriate authority.

Who needs notice of annual general:

1. Shareholders: All shareholders of the company have the right to receive notice of the annual general meeting. This allows them to participate, vote on important matters, and stay informed about the company's progress.
2. Directors: Members of the board of directors need to be aware of the annual general meeting to ensure their presence and active participation. They play a crucial role in decision-making and shaping the company's future.
3. Company Secretary: The company secretary is responsible for drafting and issuing the notice of the annual general meeting. They need to ensure that all necessary information is included and that it is distributed to the appropriate recipients.
4. Regulatory Authorities: Depending on the jurisdiction, certain regulatory bodies may require a copy of the notice to be submitted to them. These authorities monitor and oversee corporate activities and need to be informed about important meetings and developments.
5. Potential Investors or Stakeholders: Depending on their level of interest in the company, potential investors or stakeholders may also request to receive notice of the annual general meeting. This allows them to assess the company's performance and make informed decisions regarding their involvement.

For pdfFiller’s FAQs

What is notice of annual general?

The notice of annual general is a formal notification sent to shareholders informing them of the date, time, and location of the company's annual general meeting (AGM).

Who is required to file notice of annual general?

Companies that are required to hold an annual general meeting as per their bylaws or regulations are required to file a notice of annual general.

How to fill out notice of annual general?

The notice of annual general typically includes details such as the agenda of the meeting, proposed resolutions, director nominations, and any other relevant information. It must be prepared in accordance with the company's bylaws and distributed to shareholders within the specified timeframe.

What is the purpose of notice of annual general?

The purpose of the notice of annual general is to provide shareholders with important information about the upcoming annual general meeting, so they can make informed decisions and participate in the meeting.

What information must be reported on notice of annual general?

The notice of annual general must typically include the date, time, and location of the AGM, agenda items, proposed resolutions, director nominations, and any other relevant information as required by the company's bylaws or regulations.

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