Get the free Regular Meeting Minutes

Official proceedings documenting the Bay City City Commission's regular meeting held on November 18, 2013, covering a variety of topics including accounts and claims, reports of officers, and special

How to fill out regular meeting minutes

How to fill out Regular Meeting Minutes

1. Start with the meeting date, time, and location.
2. List the names of attendees and any absentees.
3. Include the meeting agenda or topics to be discussed.
4. Document key discussions and points made for each agenda item.
5. Record actionable items, decisions made, and assigned responsibilities.
6. Note any important deadlines or follow-up dates.
7. Conclude with the next meeting date, if applicable.
8. Proofread the minutes for clarity and accuracy before distribution.

Who needs Regular Meeting Minutes?

1. Team members who attended the meeting for reference.
2. Management to track decisions and accountability.
3. Stakeholders who need updates on project progress.
4. New team members for onboarding and understanding previous discussions.

People Also Ask about

What is the protocol for taking minutes?

The minutes should follow the order of the agenda, with a basic, almost vague, summary sentence or two for each item, along with the name of the person who presented it. Votes taken should appear in their place of order in the agenda. Generally, don't include names.

What is the proper format for minutes of a meeting?

How to write meeting minutes Organization name. Meeting purpose. Start and end times. Date and location. List of attendees and absentees, if necessary. Space for important information like motions passed or deadlines given. Space for your signature and the meeting leader's signature.

What are the Robert's rules for meeting minutes?

Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).

What are the guidelines to write minutes of meeting?

What do the minutes contain? Time, date and place of meeting. List of people attending. List of absent members of the group. Approval of the previous meeting's minutes, and any matters arising from those minutes. For each item in the agenda, a record of the principal points discussed and decisions taken.

What are the standard styles of minutes of a meeting?

There are three standard meeting minutes formats: action, discussion, and verbatim.

What are Robert's rules for meeting minutes?

Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).

What 8 things should the minutes of a meeting include?

8 Things You Should Always Include in Your Meeting Minutes Type of Meeting. Organization Name. Date and Time. Location. Attendee Names. Approval of Previous Meeting Minutes. Motions and Votes. Meeting Adjournment Time and Signature.

For pdfFiller’s FAQs

What is Regular Meeting Minutes?

Regular Meeting Minutes are the official written record of the discussions, decisions, and actions that took place during a formal meeting.

Who is required to file Regular Meeting Minutes?

Typically, the secretary of the meeting or designated note-taker is required to file Regular Meeting Minutes.

How to fill out Regular Meeting Minutes?

Regular Meeting Minutes should be filled out by noting the date, time, and location of the meeting, names of attendees, agenda items discussed, key points made during discussions, decisions made, and any action items assigned.

What is the purpose of Regular Meeting Minutes?

The purpose of Regular Meeting Minutes is to provide a formal and accurate record of the proceedings of the meeting, to ensure transparency, and to serve as a reference for future meetings.

What information must be reported on Regular Meeting Minutes?

Regular Meeting Minutes must report details such as the date, time, and location of the meeting, attendees, agenda items, summary of discussions, decisions made, actions assigned, and any unresolved issues.