Get the free Author Visit Request Form - Cavalcade of Authors - cavalcadeofauthors

Author Visit Request Form Cavalcade of Authors MISSION STATEMENT: The Cavalcade of Authors is dedicated to providing the secondary students of our region access to some of the best Young Adult authors

How to fill out author visit request form

1. To fill out the author visit request form, start by obtaining a copy of the form from the relevant organization or institution. This form is typically required when someone wants to invite an author for a visit or speaking engagement.
2. Begin by providing the necessary contact information of the person or organization making the request. This includes the requester's name, email address, phone number, and any other required details.
3. Next, specify the preferred date and time for the author visit. It is important to provide multiple options or a preferred range of dates to accommodate the author's availability.
4. Indicate the purpose of the author visit. This may include a book signing, a reading, a lecture, or any other specific event or engagement the author will be participating in.
5. Provide a brief description of the author's work and background. This helps the organizers understand the author's expertise and relevance to the event or institution.
6. Specify the desired length of the author visit. This could range from a couple of hours to a full day or multi-day event.
7. Outline any specific accommodations or requirements for the author. This may include travel arrangements, accommodation, technical or audiovisual needs, or any other specific requests the author may have.
8. If the author visit request is for a school or educational institution, mention the grade level or age group that will be participating in the event. Additionally, provide any specific curriculum connections or educational goals that the visit would support.
9. Finally, submit the completed form as per the instructions provided by the organization or institution. This may involve sending it via email, fax, or by submitting it through an online form.

Who needs author visit request form?

1. Libraries: Public and private libraries often host author visits to promote reading and literacy among their patrons. They use the author visit request form to ensure a smooth coordination of the event.
2. Schools: Schools, both primary and secondary, frequently organize author visits as a way to inspire students and introduce them to different literary works. The author visit request form is essential for schools to secure an author's presence and plan the visit accordingly.
3. Bookstores: Independent bookstores or large chains may arrange author visits as a way to attract customers and generate excitement for new book releases. They use the request form to communicate with authors and plan the logistics of the visit.
4. Literary festivals and conferences: Events like literary festivals or conferences often feature multiple authors. Organizers typically require author visit request forms to manage the scheduling and coordination of these events.
5. Community organizations and book clubs: Community organizations and book clubs may also utilize author visit request forms to invite authors for discussions, book readings, or other events that promote community engagement and reading culture.

In conclusion, filling out an author visit request form involves providing contact information, specifying preferred dates and purpose, describing the author's work, mentioning any accommodations or requirements, and submitting the form to the relevant organization or institution. This form is commonly used by libraries, schools, bookstores, literary festivals, community organizations, and book clubs.

For pdfFiller’s FAQs

What is author visit request form?

The author visit request form is a form used to request an author to visit a particular location or event.

Who is required to file author visit request form?

Anyone who wants to invite an author to visit a location or event is required to file the author visit request form.

How to fill out author visit request form?

To fill out the author visit request form, you need to provide information about the author, the purpose of the visit, the preferred date and time, and any specific requirements.

What is the purpose of author visit request form?

The purpose of the author visit request form is to facilitate the process of inviting authors to visit locations or events.

What information must be reported on author visit request form?

Information such as the author's name, contact information, availability, preferred topics or activities, and any special requests must be reported on the author visit request form.

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