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City of Cleveland! Frank G. Jackson, Mayor City of Cleveland Department of Law RECEIPT FOR PUBLIC RECORDS RE: Records Request N×I. J!) J(Kurt “ILL '. Lummox::Q 4.HL., If o×TV Received from 'fJ1dL
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How to fill out receipt for public records
How to fill out a receipt for public records:
01
Start by gathering all the necessary information to include on the receipt. This may include the date, name of the requester, contact information, and a description of the records being requested.
02
Clearly identify the public records being requested in the receipt. Specify the timeframe or any specific documents or files that are being sought.
03
If there are any fees associated with obtaining the public records, make sure to include them on the receipt. This may involve calculating the cost per page, copying charges, or any other applicable fees. Clearly outline the total amount due in a separate section.
04
Provide details on how the payment should be made. Specify acceptable payment methods such as cash, check, or credit card. Include any relevant instructions or contact information for payment inquiries.
05
Indicate the date and time of the receipt issuance. Include the name and position of the person responsible for processing the request. This helps in documenting accountability.
Who needs a receipt for public records?
01
Requesters: Individuals or organizations requesting public records may need a receipt as proof of payment and confirmation of their request.
02
Government agencies: Government agencies that are responsible for processing public record requests may need to provide a receipt to the requesters. This helps in maintaining a record of the transaction and ensuring transparency.
03
Auditors: Auditors who are responsible for reviewing government agency finances may require receipts for public record requests to verify the appropriate handling of funds.
04
Legal entities: Legal entities involved in disputes or lawsuits relating to public records may require receipts as evidence of their request and payments made for the records.
In summary, filling out a receipt for public records involves gathering necessary information, clearly identifying the requested records, including any fees, providing payment instructions, and documenting the issuance of the receipt. Various parties such as requesters, government agencies, auditors, and legal entities may need a receipt for public records.
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