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MINUTES CHINO HILLS COMMUNITY FOUNDATION MEETING July 13, 2015, Chino Hills Government Center Community Room 14000 City Center Drive, Chino Hills, California I. CALL TO ORDER Chair Rogers called the

How to fill out minutes chino hills community

How to Fill Out Minutes Chino Hills Community:

1. Begin by typing or writing the name of the meeting at the top of the minutes document, along with the date and location of the meeting.
2. Include a list of attendees, including their names and any organizations they represent. This will help in documenting who was present at the meeting.
3. Write down the purpose or agenda of the meeting. This should include a brief overview of the topics discussed or actions taken during the meeting.
4. As the meeting progresses, take notes on the key points, decisions made, and any tasks assigned to individuals or committees. It is important to be concise and accurate in documenting these details.
5. Include any important discussions or debates that occurred during the meeting, along with the different viewpoints expressed by attendees.
6. Note any votes that were taken and the outcome of each vote. This will help in keeping a record of decisions made during the meeting.
7. If applicable, document any presentations or reports given during the meeting, along with the names of the presenters.
8. Keep track of the time when different agenda items were discussed or concluded. This can be helpful for future reference and when organizing the minutes chronologically.
9. Before finalizing the minutes, re-read and edit for clarity and accuracy. Ensure that all necessary information has been included and that the document adheres to any specific formatting guidelines.
10. Finally, distribute the minutes to all appropriate parties, such as community members, committee members, or other stakeholders.

Who needs minutes Chino Hills Community:

1. The board members and committee chairs of the Chino Hills Community will need the minutes to stay updated on the proceedings of the community meetings. This will help them make informed decisions and take appropriate actions based on the discussions and decisions made during the meetings.
2. Community members who were unable to attend the meeting may also need the minutes to stay informed and have a record of the discussions and decisions that were made. This can help ensure transparency and allow for broader community engagement.
3. External stakeholders, such as government officials, community partners, or organizations collaborating with the Chino Hills Community, may also require the minutes to have a comprehensive understanding of the community's activities and decisions. This can aid in fostering effective collaboration and communication between the community and its external partners.

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