Get the free BContractb Routing and Approval bFormb - bArizonab State University - asu

Purchasing and Business Services Contract Routing and Approval Form Complete and attach this form before sending the contract and additional documentation to the responsible buyer in ASU Purchasing

How to fill out bcontractb routing and approval

How to fill out contract routing and approval?

1. Understand the purpose: Before starting the process, it is important to have a clear understanding of why contract routing and approval is necessary. It typically involves ensuring that all relevant stakeholders review and approve the contract before it is finalized.
2. Identify the stakeholders: Determine who needs to be involved in the routing and approval process. This may include legal teams, managers, executives, or any other individuals responsible for reviewing and approving contracts within the organization.
3. Determine the routing sequence: Establish the order in which the contract should be routed for review and approval. This sequence may vary depending on the organization's hierarchy and the complexity of the contract. It is essential to ensure that each stakeholder has sufficient time to review the document and provide their input.
4. Document version control: Maintain a clear record of contract versions, revisions, and comments. This will help track any changes made during the routing and approval process and ensure that all stakeholders are working with the latest version of the contract.
5. Communicate expectations: Clearly communicate the expectations and deadlines to all stakeholders involved in the contract routing and approval process. Outline the specific review areas and any specific questions or concerns that should be addressed during the review.
6. Provide necessary documentation: Ensure that all relevant supporting documents or attachments are included along with the contract. This may include appendices, exhibits, or any other documents that are referenced within the contract.
7. Review and update: As the contract is routed for review and approval, carefully consider any feedback or suggestions provided by the stakeholders. Make necessary updates or revisions based on their input, ensuring that the final version addresses all concerns and meets all requirements.
8. Obtain necessary signatures: Once the contract has gone through the routing and approval process and all stakeholders are satisfied with the final version, obtain the necessary signatures to make the contract legally binding. Follow any established protocols for obtaining signatures, such as electronic signatures or physical signatures on hard copies.

Who needs contract routing and approval?

1. Organizations: Businesses of all sizes and industries rely on contract routing and approval to ensure compliance, minimize legal risks, and maintain consistent contract management practices.
2. Legal teams: Legal departments play a crucial role in contract routing and approval as they are responsible for reviewing the legality, fairness, and compliance of the contract terms. They ensure that the contract aligns with laws, regulations, and the organization's policies.
3. Contract managers: Contract managers oversee the entire process of contract routing and approval. They coordinate the stakeholders, track versions and revisions, and ensure that all necessary signatures and approvals are obtained.
4. Managers and executives: Managers and executives are often required to review and approve contracts as they have the authority to make binding decisions on behalf of the organization. Their involvement ensures that the contract aligns with the organization's strategic goals and objectives.
5. Other stakeholders: Depending on the nature of the contract, other stakeholders such as vendors, suppliers, clients, or external legal advisors may also need to be involved in the routing and approval process. Their input is valuable in ensuring that the contract meets the needs and expectations of all parties involved.

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