Get the free General Fund Expense Voucher - Soroptimist International of Tahoe ... - sitahoesierra

OPTIMIST INTERNATIONAL OF TAHOE SIERRA. General Fund EXPENSE VOUCHER. PAYABLE TO: Name: Attention (c×o):

How to fill out general fund expense voucher

How to fill out a general fund expense voucher:

1. Obtain the necessary form: The first step in filling out a general fund expense voucher is to ensure you have the correct form. This form can usually be obtained from your organization's finance or accounting department.
2. Fill in personal details: Start by providing your personal information, such as your name, employee ID, and contact information. This helps the finance department identify who the voucher belongs to and to reach out if there are any issues or queries.
3. Specify the purpose and date: Next, indicate the purpose of the expense voucher. This could involve reimbursement for a business-related expense, such as travel, supplies, or client entertainment. Be sure to include the specific date(s) for which the expenses were incurred.
4. Itemize expenses: List all the individual expenses you wish to be reimbursed for. It is essential to be detailed and accurate here, including the date, description of the expense, and the amount spent. Attach any supporting documentation, such as receipts or invoices, to validate your claims.
5. Account coding: Assign the appropriate account coding for each expense item. This coding may vary depending on your organization's chart of accounts and financial reporting system. If you are unsure about the correct coding, consult a finance department representative or your supervisor for guidance.
6. Get approval: If required, obtain the necessary approvals for the expense voucher. This might involve obtaining signatures or approvals from your manager, department head, or finance department. Follow the protocol set by your organization's policies.
7. Submission: Once you have completed all necessary sections of the expense voucher, ensure you sign and date the form. Make a copy for your records, if needed, and submit the original voucher and supporting documents to the designated finance personnel or department.

Who needs a general fund expense voucher?

1. Employees: Any employee who incurs business-related expenses and seeks reimbursement can make use of a general fund expense voucher. This could include travel expenses, office supplies, client entertainment, or other authorized expenditures.
2. Contractors and vendors: In certain cases, contractors, and vendors who provide goods or services to an organization might need to submit a general fund expense voucher to claim reimbursement for their expenses. This is particularly relevant if the contract or agreement specifies reimbursement terms.
3. Volunteers and visitors: Even individuals who are not permanent employees, such as volunteers or visitors, might need a general fund expense voucher to seek reimbursement for any approved expenses they have incurred while working on behalf of the organization.

Remember, it is always essential to adhere to your organization's policies and guidelines when seeking reimbursement through a general fund expense voucher, ensuring that all expenses are legitimate, properly documented, and within the approved limits.

For pdfFiller’s FAQs

What is general fund expense voucher?

A general fund expense voucher is a form used to request reimbursement for expenses incurred by an organization.

Who is required to file general fund expense voucher?

Anyone who has incurred expenses on behalf of the organization and needs to be reimbursed.

How to fill out general fund expense voucher?

Fill out the form with details of the expense, including date, description, amount, and any supporting documentation.

What is the purpose of general fund expense voucher?

The purpose of the general fund expense voucher is to track and authorize reimbursement for organization expenses.

What information must be reported on general fund expense voucher?

The information reported on the general fund expense voucher should include date of expense, description of expense, amount, and any supporting documentation.

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