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International Conference When archiving gets digital.... France. 5th 6th February 2013. Delegate information Please send this form to : vague. Ext culture. Gov.fr Registration procedures : Deadline

How to fill out international conference when archiving

How to fill out international conference when archiving:

1. Start by gathering all necessary information: This includes the conference title, date, location, organizers, and any relevant contact details.
2. Create a detailed agenda: Outline the topics that will be discussed during the conference, along with their respective speakers and presentation times.
3. Prepare registration forms: Design registration forms that capture important details such as the participant's name, organization, contact information, and any special requirements.
4. Specify the archiving process: Clearly define how the conference proceedings, including papers, abstracts, presentations, and videos, will be documented and archived for future reference.
5. Establish copyright policies: Determine the ownership and usage rights of the conference materials, ensuring that proper consent and permissions are obtained from the participants.
6. Develop a communication plan: Outline how conference-related information will be disseminated to the target audience, including email newsletters, social media updates, and website announcements.
7. Coordinate with vendors: If necessary, work with relevant vendors such as event planners, audiovisual companies, and printing services to ensure smooth execution of the conference and archiving process.
8. Train the conference staff: Provide training and guidelines to the conference staff responsible for managing the archiving process. This helps ensure that all data is collected accurately and consistently.
9. Implement a secure storage system: Set up a secure online or physical storage system where all conference-related materials will be stored for easy access and retrieval.
10. Evaluate the archiving process: Once the conference is over, analyze the effectiveness of the archiving process by reviewing participant feedback, assessing the accessibility of archived materials, and making any necessary improvements for future conferences.

Who needs international conference when archiving:

1. Researchers and scholars: International conferences provide an opportunity for researchers and scholars to showcase their work to a wider audience and obtain valuable feedback. Archiving these conferences allows them to reference and cite previous research, enabling continued collaboration and knowledge sharing.
2. Industry professionals: Conferences focused on specific industries allow professionals to stay updated on the latest trends, technologies, and advancements in their field. Archiving these conferences ensures that this valuable information is readily available for their professional development.
3. Students and academicians: International conferences provide a platform for students and academicians to present their research, learn from experts in their field, and network with like-minded individuals. Archiving these conferences allows them to access and study the work presented, enhancing their own academic growth.
4. Funding organizations and policymakers: Archiving international conferences is crucial for funding organizations and policymakers as it provides them with insight into the latest research and developments. This knowledge can shape policies, strategies, and funding decisions, leading to advancements in various sectors.

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