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Annual General Meeting of Shareholders of Ordinal N.V. PROXY AND VOTING INSTRUCTION FORM Date : Venue : 30 April 2015 Ordinal Head Office Ring wade 1, 3439 LM Nieuwegein, the Netherlands The undersigned,

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How to Fill Out Annual General Meeting of:

1. Review the agenda: Start by carefully reviewing the agenda for the annual general meeting. Understand the topics that will be discussed and any decisions that need to be made.
2. Prepare necessary documents: Gather all the necessary documents, such as financial reports, minutes from previous meetings, and any other important information that will be discussed during the meeting.
3. Share information with stakeholders: Prior to the meeting, ensure that all stakeholders receive the necessary information and documents. This will enable everyone to come prepared and contribute effectively during the meeting.
4. Create a timeline: Set a timeline for the meeting, including the start and end times for each agenda item. This will help keep the meeting on track and ensure effective time management.
5. Conduct the meeting: During the meeting, follow the agenda and allow each agenda item to be discussed thoroughly. Encourage active participation from all attendees and ensure that decisions are made democratically.
6. Document minutes: Assign someone to take minutes during the meeting. Document key discussion points, decisions, and any action items to be taken after the meeting. These minutes will serve as an official record of the proceedings.
7. Follow up on action items: After the meeting, make sure that all action items are followed up on and completed within the agreed-upon timelines. This will help ensure that decisions made during the meeting are effectively implemented.

Who needs annual general meeting of:

1. Shareholders: Annual general meetings are typically required by law for companies to provide a platform for shareholders to receive updates and make important decisions regarding the company's operations and direction.
2. Board of Directors: The board of directors needs annual general meetings to discuss and approve key decisions, such as financial statements, appointment of directors, and auditors, and any other matters related to the company's management and governance.
3. Management and Executives: Annual general meetings provide an opportunity for management and executives to communicate the company's progress, future plans, and address any concerns raised by shareholders or the board of directors.

Overall, the annual general meeting is a crucial event for stakeholders, as it ensures transparency, accountability, and decision-making within the organization.

For pdfFiller’s FAQs

What is annual general meeting of?

Annual general meeting is a yearly gathering of a company's shareholders to discuss and vote on important company decisions.

Who is required to file annual general meeting of?

Companies are required to file their annual general meeting reports with the relevant authorities, such as the Securities and Exchange Commission (SEC) or Companies House.

How to fill out annual general meeting of?

To fill out an annual general meeting report, companies must include details about the meeting agenda, resolutions passed, voting results, and any other relevant information.

What is the purpose of annual general meeting of?

The purpose of an annual general meeting is to provide shareholders with an opportunity to participate in company decision-making, elect board members, and approve financial statements.

What information must be reported on annual general meeting of?

Key information to be reported on annual general meeting includes details of resolutions passed, voting results, board member elections, financial statements, and any other important decisions made during the meeting.

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