Get the free General Meeting of Shareholders of Ordina NV PROXY AND

General Meeting of Shareholders of Ordinal N.V. PROXY AND VOTING INSTRUCTION FORM Date : 26 April 2016 Venue : Ordinal Head Office Ring wade 1, 3439 LM Nieuwegein, the Netherlands The undersigned,

How to fill out general meeting of shareholders

How to Fill Out General Meeting of Shareholders:

1. Review the agenda: Begin by carefully reviewing the agenda for the general meeting of shareholders. Understand the topics that will be discussed and any decisions that need to be made during the meeting.
2. Prepare necessary documents: Gather all the necessary documents that will be required for the meeting, such as financial statements, reports, proposals, and any other relevant materials. Make sure these documents are organized and easily accessible.
3. Verify eligibility to attend: Confirm the eligibility criteria for attending the general meeting of shareholders. Typically, only shareholders with a certain number or percentage of shares are allowed to attend and vote. Ensure that you meet the requirements.
4. Register attendance: Follow the registration procedure specified by the company conducting the meeting. This may involve providing identification, proof of share ownership, and any other required information. Register your attendance as instructed.
5. Participate in discussions: During the meeting, actively participate in the discussions. Listen carefully to the viewpoints expressed by other shareholders and make your own contributions as necessary. Respect the rules and guidelines set by the chairperson of the meeting.
6. Vote on resolutions: When voting on resolutions, make informed decisions based on the information provided in the documents and the discussions held during the meeting. Follow the designated voting process, whether it is through a show of hands, written ballots, or electronic voting systems.
7. Raise concerns or questions: If you have any concerns, questions, or suggestions related to the company's operations, policies, or performance, utilize the appropriate opportunity to raise them during the meeting. Respectfully address the chairperson or the designated person responsible for receiving shareholder inquiries.

Who Needs General Meeting of Shareholders:

1. Shareholders: General meetings of shareholders are primarily meant for shareholders of a company. They provide an opportunity for shareholders to exercise their rights, voice their opinions, and make important decisions impacting the company.
2. Board of Directors: The board of directors of a company needs the general meeting of shareholders to present reports, proposals, and matters that require shareholder approval. The board relies on the meeting to keep shareholders informed and involved in the company's affairs.
3. Company Management: Company management, including executives and senior management, requires the general meeting of shareholders to obtain approval for major decisions, disclose financial statements, answer shareholder queries, and gain shareholders' confidence and support.
4. Regulatory Authorities: Depending on the jurisdiction, regulatory authorities may require companies to hold general meetings of shareholders to ensure transparency, accountability, and compliance with corporate governance standards. These authorities often monitor the conduct and outcomes of these meetings.
5. Potential Investors: General meetings of shareholders provide an opportunity for potential investors to observe the current shareholders' sentiments, understand the company's operations and future plans, and assess the company's overall performance and governance to make informed investment decisions.
6. Proxy Holders: Shareholders who are unable to attend the general meeting may appoint a proxy holder to represent them and vote on their behalf. These proxy holders also need the general meeting of shareholders to fulfill their obligations and exercise the voting power entrusted to them.

In summary, shareholders, the board of directors, company management, regulatory authorities, potential investors, and proxy holders are among the key stakeholders who require and participate in general meetings of shareholders.

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What is general meeting of shareholders?

General meeting of shareholders is a meeting where the shareholders of a company gather to discuss and vote on important company decisions.

Who is required to file general meeting of shareholders?

The company's board of directors is typically responsible for organizing and filing the general meeting of shareholders.

How to fill out general meeting of shareholders?

General meeting of shareholders can be filled out by preparing an agenda, sending out meeting notices, and recording minutes of the meeting.

What is the purpose of general meeting of shareholders?

The purpose of general meeting of shareholders is to provide shareholders with information, updates, and the opportunity to vote on key company matters.

What information must be reported on general meeting of shareholders?

Information such as financial reports, board member elections, dividend declarations, and any proposed changes to the company's bylaws should be reported on general meeting of shareholders.