Get the free Sole Supplier Justification Form - CFI - smuport5 smu

Sole Supplier Justification Form CFI Principal Investigator (print): Department: Description of goods or services required Name of Sole Supplier: Describe the sourcing research completed to date:

How to fill out sole supplier justification form

How to fill out a sole supplier justification form:

1. Start by carefully reviewing the form to understand what information is required. Take note of any specific instructions or guidelines provided.
2. Begin by providing your personal details, such as your name, department, and contact information. This helps identify who is requesting the sole supplier justification.
3. Clearly state the purpose for which you are requesting a sole supplier. This could be due to unique expertise, specific quality requirements, or proprietary technology that only a particular supplier can provide.
4. Justify why the chosen supplier is the only option for meeting your needs. Provide detailed information about their qualifications, track record, and any relevant certifications or licenses they possess.
5. Explain any attempts made to identify alternative suppliers and reasons why they were not suitable or available. This demonstrates that you have thoroughly explored other options before resorting to a sole supplier.
6. If there are any potential risks or concerns associated with relying on a sole supplier, address them in this section. It is essential to discuss mitigation strategies or contingency plans to minimize any potential issues.
7. Include any supporting documentation that will strengthen your case, such as quotes from the supplier, past performance data, or testimonials from satisfied customers.
8. Finally, sign and date the form to indicate your agreement with the information provided. Submit the completed form to the appropriate department or individual responsible for reviewing sole supplier justifications.

Who needs a sole supplier justification form:

1. Organizations or individuals who have identified a specific supplier as the only option for meeting their needs.
2. Stakeholders who require evidence and justification for why a sole supplier is necessary, such as procurement departments or compliance teams.
3. Companies or individuals operating in industries with strict regulatory requirements or quality standards that necessitate relying on a single supplier.

Remember to consult any specific policies or procedures within your organization related to sole supplier justifications to ensure compliance and accuracy in completing the form.

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What is sole supplier justification form?

The sole supplier justification form is a document used to explain the reasons why a particular supplier is the only viable option for a project or purchase.

Who is required to file sole supplier justification form?

Any individual or department within an organization that is making a purchase and can only use a single supplier must file the sole supplier justification form.

How to fill out sole supplier justification form?

The form must be filled out with detailed reasons why no other supplier can meet the requirements, and should include documentation supporting the selection of the sole supplier.

What is the purpose of sole supplier justification form?

The purpose of the sole supplier justification form is to ensure transparency and accountability in the procurement process, and to demonstrate that the selection of a sole supplier is justified.

What information must be reported on sole supplier justification form?

The form should include details about the project or purchase, the reasons why the sole supplier is necessary, and any documentation supporting the selection.