Get the free Information and Records Retention Schedule

A comprehensive guide outlining the retention periods and final disposition of various university records, tailored to comply with legal, fiscal, historical, and administrative requirements.

How to fill out information and records retention

How to fill out Information and Records Retention Schedule

1. Begin by gathering all relevant records and information you need to retain.
2. Identify the categories of records (e.g., financial, legal, operational).
3. Determine the retention period for each category based on legal, regulatory, and business requirements.
4. Fill in the schedule template with the identified records, specifying the category, retention period, and any specific disposal methods.
5. Review and consult with stakeholders to ensure compliance and completeness.
6. Regularly update the schedule to reflect any changes in laws or business needs.

Who needs Information and Records Retention Schedule?

1. Organizations seeking to manage their information effectively.
2. Compliance officers ensuring adherence to regulations.
3. Records management professionals tasked with overseeing record retention.
4. Legal teams to mitigate risks associated with improper record management.
5. All departments within an organization that handle or create records.

People Also Ask about

What is included in a record retention schedule?

Records Retention Schedules should identify the records your agency is creating and are responsible for and the retention periods they must be kept for, either per business need or statute. State and local government agencies will use different templates and formats for their retention schedules.

How to write a retention schedule?

This may include: The document type. A description of what the record contains. The business value of keeping said record. How long it should be kept to fulfil its purpose. The historical value of records (i.e. whether they should be put into archive storage) Any legal requirements for retention. The record media and format.

What records should be kept for 10 years?

Minutes of meetings and company resolutions must be kept for at least 10 years from the date of the resolution or meeting to which they relate. Accounting and financial records should usually be kept for at least 6 years from the end of the financial year or accounting period to which they relate.

For pdfFiller’s FAQs

What is Information and Records Retention Schedule?

An Information and Records Retention Schedule is a document that outlines how long specific types of records should be retained and when they can be disposed of or archived, ensuring compliance with legal, regulatory, and organizational requirements.

Who is required to file Information and Records Retention Schedule?

Typically, all organizations, businesses, and agencies that create or manage records are required to file an Information and Records Retention Schedule, as part of their record management practices to comply with legal and operational needs.

How to fill out Information and Records Retention Schedule?

To fill out an Information and Records Retention Schedule, identify the types of records your organization manages, determine the retention periods based on legal requirements or best practices, and document this information clearly in the schedule format provided.

What is the purpose of Information and Records Retention Schedule?

The purpose of an Information and Records Retention Schedule is to ensure that records are kept for the appropriate amount of time to meet legal, regulatory, and operational needs while minimizing risks and reducing storage costs for unneeded information.

What information must be reported on Information and Records Retention Schedule?

The Information and Records Retention Schedule should report details such as the type of record, retention period, the legal or regulatory authority for retention, and instructions for disposal or archiving of the records.