Get the free SPECIAL MEETING - Wednesday July 22 2015

454 S. Harvey Plymouth, Michigan SPECIAL MEETING Wednesday, July 22, 2015 7×22/2015 6:00 p.m. 2015 Meeting Calendar of Board Meetings 2015.pdf (p. 2) Special Meeting 6 p.m. Roll Call Pledge of Allegiance

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1. Start by selecting a suitable location for the meeting. Make sure it can accommodate all the attendees comfortably and has the necessary facilities such as audio-visual equipment, seating arrangements, and refreshments if needed.
2. Determine the purpose and agenda of the meeting. Clearly define the topics that will be discussed, the desired outcomes, and the time allocated for each item.
3. Send out invitations to the relevant participants. Include the date, time, and location of the meeting, as well as the agenda and any documents or materials that attendees should review before the meeting.
4. Prepare all necessary materials for the meeting, such as presentation slides, handouts, or reports. Make sure they are organized and easily accessible.
5. Arrive early to set up the meeting room and ensure that all equipment is working properly. Test the audio and visual systems and arrange the seating arrangement according to your preference.
6. When the meeting starts, begin by welcoming the attendees and thanking them for their participation. Provide a brief overview of the agenda and the objectives of the meeting.
7. Follow the agenda and guide the discussion to stay on track. Encourage active participation from everyone and ensure that all viewpoints are considered.
8. Take notes or minutes of the meeting to document important decisions, action items, and follow-up tasks. Assign responsibilities and deadlines as necessary.
9. Before concluding the meeting, summarize the key points discussed, decisions made, and any action items that need to be addressed. Ensure that everyone is clear about their responsibilities and the next steps.
10. After the meeting, distribute the minutes and any relevant documents to the attendees and other stakeholders. Follow up on any action items or decisions that require further attention.

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