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LINE COUNTY PLANNING AND BUILDING DEPARTMENT Robert Wheel don, Director Room 114, Line County Courthouse PO Box 100, Albany, Oregon 97321 Phone 5419673816 Fax 5419262060 www.co.linn.or.us CERTIFICATE

How to fill out letter of substantial completion

How to fill out a letter of substantial completion:

1. Start by addressing the letter to the appropriate party. This could be the project owner or the contracting agency.
2. Begin the letter by providing the necessary details such as the project name, location, and date of substantial completion.
3. Clearly state that the purpose of the letter is to certify that the project has reached substantial completion as defined in the contract.
4. Include a detailed description of the work that has been completed, highlighting any significant milestones or achievements.
5. Specify any outstanding items or incomplete work that still needs to be addressed before final completion.
6. Include a list of all documents and deliverables that should be attached to the letter, such as drawings, specifications, or test reports.
7. Indicate any warranties or guarantees that are applicable to the completed work, along with their expiration dates.
8. If applicable, include a recommendation for the release of retention funds or any other financial aspects that need to be addressed.
9. Sign the letter and include contact information for further correspondence or clarification.

Who needs a letter of substantial completion?

1. Contractors or construction companies: They need a letter of substantial completion to officially certify that they have completed the required work as per the contract terms and conditions.
2. Project owners: A letter of substantial completion is important for project owners as it signifies that the majority of the work has been completed and satisfies the terms agreed upon in the contract.
3. Architects or engineers: These professionals involved in the project may require a letter of substantial completion for their records and to ensure that the project has reached a stage where it meets the design specifications.
4. Municipalities or regulatory agencies: Local authorities or agencies responsible for overseeing construction projects may request a letter of substantial completion to verify that the project is compliant with building codes and regulations.

In summary, a letter of substantial completion is necessary for contractors, project owners, architects, engineers, and regulatory agencies to certify the completion of a construction project and to comply with contractual obligations and regulatory requirements.

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What is letter of substantial completion?

The letter of substantial completion is a document that indicates the completion of a construction project or a substantial portion of the project.

Who is required to file letter of substantial completion?

The contractor or the construction company responsible for the project is usually required to file the letter of substantial completion.

How to fill out letter of substantial completion?

To fill out the letter of substantial completion, you typically need to include information such as the project name, location, date of substantial completion, and any outstanding items or punch list that need to be addressed.

What is the purpose of letter of substantial completion?

The purpose of the letter of substantial completion is to officially acknowledge that a construction project is nearing completion and to establish important dates for warranty periods, final inspections, and payment terms.

What information must be reported on letter of substantial completion?

The letter of substantial completion typically requires information such as the project details, date of substantial completion, remaining work items, and any necessary certifications or approvals.