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Collection Development Policy Metal County Middle School Compiled and edited by: Kelly Craw horn August 12, 2010, Table of Contents Philosophy and Goals ..............................................................................................3

How to fill out collection development policy

How to fill out a collection development policy:

1. Identify the purpose: Begin by clearly stating the purpose of your collection development policy. This could include goals such as providing a diverse range of materials, supporting the curriculum, or serving the specific needs of your community.
2. Define selection criteria: Outline the criteria you will use when selecting materials for your collection. Consider factors such as suitability, relevance, accuracy, and quality. It may also be helpful to include guidelines on the inclusion of diverse perspectives and the consideration of community feedback.
3. Establish a budget: Determine how much funding is available for collection development and define how it will be allocated. This could include specific percentages for different types of materials or guidelines for balancing acquisitions between different subject areas.
4. Consider the collection's scope: Determine the scope of your collection. This could be based on subject areas, age groups, or formats. Define the target audience and what types of materials will be included in your collection.
5. Develop a review and evaluation process: Create a system for regularly reviewing and evaluating the collection. This could involve periodic inventory checks, analyzing circulation data, and seeking input from staff and patrons. Consider establishing a timeline for collection assessment and the removal of outdated or damaged materials.
6. Address collection maintenance: Outline procedures for maintaining your collection. This includes strategies for shelf organization, repair and preservation techniques, and weeding policies. Clearly communicate how materials will be discarded or replaced.
7. Integrate selection and acquisition processes: Explain how materials will be acquired for the collection. This may involve partnerships with vendors, participation in book fairs or conferences, or soliciting recommendations from staff and patrons. Clearly define the roles and responsibilities of those involved in the selection and acquisition process.

Who needs a collection development policy:

1. Libraries: Libraries of all types, including public, school, academic, and special libraries, should have a collection development policy. It provides guidance and a framework for selecting materials that align with their mission and serve the needs of their users.
2. Educational institutions: Schools, colleges, and universities often utilize collection development policies to support their curriculum and meet the educational needs of their students. These policies ensure that the materials acquired for the collection are relevant and up-to-date.
3. Non-profit organizations: Non-profit organizations that maintain a resource center or library can benefit from having a collection development policy. It helps them prioritize their acquisitions and ensure that the materials align with their goals and objectives.
4. Government agencies: Government agencies that maintain libraries or resource centers may develop collection development policies to guide their acquisitions. This ensures that their collections are relevant to their specific areas of expertise or responsibilities.
5. Businesses: Some businesses, particularly those in specialized industries, may maintain a collection of resources for their employees or clients. Having a collection development policy helps them effectively manage and maintain their resource collection.

For pdfFiller’s FAQs

What is collection development policy?

A collection development policy is a document that outlines the guidelines and procedures for selecting, acquiring, managing, and eventually weeding materials for a library's collection.

Who is required to file collection development policy?

Libraries and educational institutions are generally required to file a collection development policy.

How to fill out collection development policy?

To fill out a collection development policy, the library or educational institution needs to assess its goals, objectives, and community needs, and then create a document that reflects its values, criteria, and procedures for collection development.

What is the purpose of collection development policy?

The purpose of a collection development policy is to provide a framework for the systematic and strategic development of a library's collection, ensuring that it meets the needs and interests of its community.

What information must be reported on collection development policy?

A collection development policy should include information such as the library's mission statement, selection criteria, procedures for acquisition and deselection, budget considerations, and the role of library staff and users in the collection development process.

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