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Minutes of a meeting of the Waimataitai School Board of Trustees 8th June 2010 5:15 p.m. Conference Room Waimataitai School Trafalgar Street BIMARU Present Fiona Cameron, Jane Tulane, Sally Kent,

How to fill out minutes of a meeting

How to fill out minutes of a meeting:

1. Start by including the date, time, and location of the meeting at the top of the document.
2. Note down all attendees present and absent, including their names and titles.
3. Summarize the main topics and discussions that took place during the meeting, ensuring to record any decisions or action items.
4. Use headings or bullet points to organize the minutes, making it easy to read and reference later.
5. Avoid using a lot of jargon or technical terms, and instead, write in a clear and concise manner.
6. Include any important documents or presentations that were shared during the meeting as attachments or references.
7. Review and proofread the minutes before circulating them to the attendees for approval.

Who needs minutes of a meeting:

1. The people who attended the meeting - Minutes serve as a record of what was discussed, decisions made, and tasks assigned during the meeting. Attendees can refer to the minutes to ensure they understand their responsibilities and to track progress on action items.
2. Absentees - Individuals who were unable to attend the meeting can review the minutes to stay updated on what was discussed and any actions they might need to take.
3. Management and stakeholders - Minutes provide an overview of the meeting's outcomes and can be used to keep relevant parties informed about decisions made and progress being made on various tasks.
4. Legal and compliance purposes - Minutes serve as an official record of the meeting and may be required in certain situations, such as during audits or to settle disputes.
5. Future reference - Minutes can be kept as a historical record to track past discussions, decisions, and actions taken, providing valuable context for future meetings and decision-making processes.

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What is minutes of a meeting?

Minutes of a meeting are a written record of what was discussed and decided during a meeting.

Who is required to file minutes of a meeting?

Typically, the secretary or designated individual responsible for recording meeting minutes is required to file them.

How to fill out minutes of a meeting?

Minutes of a meeting should include the date, time, location, attendees, agenda items, discussions, decisions, action items, and any other relevant information.

What is the purpose of minutes of a meeting?

The purpose of minutes of a meeting is to document the proceedings, decisions, and action items of a meeting for future reference.

What information must be reported on minutes of a meeting?

Information such as date, time, location, attendees, agenda items, discussions, decisions, action items, and any other relevant details must be reported on minutes of a meeting.

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