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MINUTES SPECIAL MEETING BURNS FLOTILLA CITY BOARD OF EDUCATION BURNS FLOTILLA CITY HIGH SCHOOL, Boardroom 306 HWY. 44, BURNS FLAT, OKLAHOMA April 27, 2012, AT 1:00 P.M. I. II. III. The special meeting

How to fill out minutes special meeting

How to fill out minutes of a special meeting?

1. Start by including the date, time, and location of the special meeting at the top of the minutes.
2. State the purpose or objective of the special meeting, such as discussing a specific topic or making important decisions.
3. Record the names of all attendees present at the special meeting, including any special guests or invitees.
4. Note any apologies or absences from members who were unable to attend the special meeting.
5. Include a summary or overview of the main topics discussed during the special meeting. This should be a concise description of the key points or outcomes of each topic.
6. Provide a detailed account of any decisions made or actions agreed upon during the special meeting. Include who made the motion, who seconded it, and the final outcome of the vote.
7. If any presentations or reports were shared during the special meeting, briefly summarize the key points or takeaways from these presentations.
8. Record any questions, concerns, or follow-up actions that were raised during the special meeting. Include who is responsible for addressing these actions and any deadlines associated with them.
9. Finally, end the minutes by including the time of adjournment and the signature of the person tasked with taking the minutes, along with any additional notes or comments deemed necessary.

Who needs minutes of a special meeting?

1. Organizations or companies conducting special meetings, such as boards of directors, committees, or project teams, often require minutes to document the proceedings and outcomes of the meeting.
2. Government agencies and public institutions may also need minutes of special meetings to maintain transparency and accountability.
3. Individuals who were unable to attend the special meeting but are involved or have a vested interest in the proceedings may request or require access to the minutes.
4. Legal or regulatory bodies may require minutes of special meetings as part of compliance or audit purposes.
5. Minutes of special meetings can be useful for future reference, as they serve as a historical record of decisions, agreements, and discussions that took place during the meeting.

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What is minutes special meeting?

Minutes of a special meeting are a written record of the discussions and decisions made during a specific meeting called for a particular purpose.

Who is required to file minutes special meeting?

The person tasked with taking minutes during the special meeting is responsible for filing the minutes.

How to fill out minutes special meeting?

Minutes of a special meeting should include the date and time of the meeting, names of attendees, agenda items discussed, decisions made, and any actions to be taken.

What is the purpose of minutes special meeting?

The purpose of minutes of a special meeting is to provide a detailed record of the discussions and decisions made during the meeting for future reference.

What information must be reported on minutes special meeting?

Minutes of a special meeting should include details on the date and time of the meeting, names of attendees, agenda items discussed, decisions made, and any actions to be taken.