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Gold AUR a LIM it ed A.B.N. 75 067 519 779 Tel: +61 738333833 Fax: +61 738333888 Level 6, 200 Creek Street, Spring Hill PO Box 728 Spring Hill QLD Australia 4004 23 May 2007 Company Announcement Office

How to fill out notice of general meeting

How to fill out a notice of general meeting:

1. Start by including the name of the organization or company at the top of the notice. This should be followed by the title "Notice of General Meeting" to clearly indicate the purpose of the document.
2. Next, provide the date, time, and location of the meeting. This information is crucial as it informs the recipients when and where the meeting will take place. Be sure to double-check these details for accuracy.
3. Specify the purpose or agenda of the meeting. This can include topics to be discussed, decisions to be made, or any other important items that will be addressed during the meeting. It is essential to be clear and concise in describing the purpose to ensure all participants are aware of what will be covered.
4. Include any special instructions or requirements for the attendees. For example, if participants need to bring certain documents or if there are any prerequisites for attending the meeting, these details should be clearly stated. This helps everyone come prepared and ensures a smooth running of the meeting.
5. Provide contact information for any questions or concerns regarding the meeting. This can be the name and contact details of a designated person or a department within the organization that participants can reach out to for clarifications or additional information.

Who needs a notice of general meeting:

1. Organizations: Companies, associations, or corporations often use notices of general meetings to inform their members, shareholders, or employees about upcoming meetings. This ensures that everyone who is required to be present or has a stake in the organization is aware of important discussions or decisions that will be made.
2. Shareholders: In the context of corporations, notices of general meetings are particularly relevant to shareholders, as they usually have voting rights and need to be informed about matters that affect the company's direction. These notices provide them with the opportunity to participate and have their say in important decisions.
3. Members: Various associations, clubs, or societies may require a general meeting to discuss matters related to their members, such as policy changes, upcoming events, or financial updates. Notices of general meetings are therefore crucial in ensuring that all members are made aware of these discussions and have the chance to participate in decision-making processes.

In summary, when filling out a notice of general meeting, it is important to provide accurate details about the time, date, and location, clearly state the purpose or agenda of the meeting, include any necessary instructions or requirements, and provide contact information. These notices are needed by organizations, shareholders, and members to ensure transparency and active participation in important discussions and decisions.

For pdfFiller’s FAQs

What is notice of general meeting?

The notice of general meeting is a formal communication sent to shareholders informing them about an upcoming meeting.

Who is required to file notice of general meeting?

Typically, the company's board of directors or corporate secretary is responsible for filing the notice of general meeting.

How to fill out notice of general meeting?

The notice of general meeting should include the date, time, and location of the meeting, as well as the agenda and any items to be voted on.

What is the purpose of notice of general meeting?

The purpose of the notice of general meeting is to ensure that shareholders are informed about important company matters and have the opportunity to participate in decision-making.

What information must be reported on notice of general meeting?

The notice of general meeting must include the date, time, and location of the meeting, the agenda, and any items to be voted on.

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