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VOYAGER RESOURCES LIMITED ABN 88 076 390 451 NOTICE OF ANNUAL GENERAL MEETING EXPLANATORY STATEMENT PROXY FORM TIME: 9.30 am (WST) DATE: 12 November 2010 PLACE: Garrison Capital Pty Ltd Level 1, 33

How to fill out notice of meeting

How to fill out a notice of meeting:

1. Begin by including the heading "Notice of Meeting" at the top of the document. This should be centered and written in bold or a larger font size to make it stand out.
2. Below the heading, provide the date, time, and location of the meeting. Be specific about the venue and mention any dial-in instructions or video conferencing details if applicable. It's important to include the time zone if the meeting involves participants from different regions.
3. Add a clear and concise subject line for the meeting. This should briefly summarize the purpose or agenda of the gathering. For example, "Quarterly Sales Review" or "Project Kickoff Meeting."
4. State the reason for the meeting in the body of the notice. Provide a brief description of what will be discussed or accomplished during the meeting. This can include topics to be covered, goals to be achieved, or decisions to be made.
5. Specify who should attend the meeting. List the names or positions of individuals who are expected to be present. This may include team members, stakeholders, or any relevant individuals required for the meeting's purpose.
6. Indicate if the meeting is mandatory or optional for the attendees. If attendance is mandatory, be sure to emphasize the importance of their presence. If it's optional, clearly state that it's at their discretion to attend.
7. Outline any preparation or materials required for the meeting. If participants need to bring specific documents, presentations, or reports, include this information in the notice. It is essential to provide ample time for attendees to prepare beforehand.
8. Include contact information for any questions or concerns regarding the meeting. Provide the name, email address, and phone number of a designated person who can address queries related to the gathering. Encourage attendees to reach out if they require further information.

Who needs notice of meeting:

1. Team members: The notice of meeting should be addressed to all individuals who are directly involved or have a stake in the matters to be discussed. This ensures that participants can block their calendars and make necessary arrangements to attend.
2. Stakeholders: If the decisions or discussions in the meeting directly impact stakeholders, it is crucial to provide them with a notice. This enables them to contribute their perspectives or to stay informed about important updates.
3. External parties: In some cases, external parties, such as clients, vendors, or consultants, may be involved or should be aware of the meeting. It's important to notify them in advance, so they can plan accordingly or provide any necessary input.

Note: The recipients of the notice will depend on the nature of the meeting and the individuals who would benefit from attending or being informed about its proceedings.

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