Get the free 4-H Secretary’s Record Book - extension umn

Este libro es para que el secretario de un grupo o club de 4-H mantenga registros precisos de las reuniones, actividades y logros del grupo.

How to fill out 4-h secretarys record book

How to fill out 4-H Secretary’s Record Book

1. Gather all meeting materials including agendas, minutes, and attendance.
2. Start by filling in the date of the meeting.
3. Document the names of the members present at the meeting.
4. Record the agenda items discussed during the meeting, in order.
5. Take notes on the discussions for each agenda item, summarizing key points and decisions made.
6. Record any motions made and the outcomes of those motions.
7. Document any announcements or upcoming events shared during the meeting.
8. Review the completed record for accuracy and completeness.
9. Ensure to have all members approve of the minutes in the next meeting.

Who needs 4-H Secretary’s Record Book?

1. 4-H Club Secretaries who are responsible for documenting meetings.
2. Club members who want to track the activities and decisions of their club.
3. Volunteer leaders and parents who oversee club operations and need to stay informed.
4. 4-H County or State leaders who require records for program evaluation.

People Also Ask about

What is 4-H explained?

4-H focuses on developing healthy lifestyles, both physically and emotionally, by teaching youth to manage feelings, build self-esteem, and build character. Youth learn to use their Head, Heart, Hands, and Health to better their club, community, country, and world.

What is a 4-h record book?

A 4-H Record Book is a standard record of your activities in 4-H - your projects, activities, events, skills development and learning experiences. The 4-H Record Book helps you improve your skills in record keeping, goal management and reflection on your achievements and growth in 4-H.

What is a record book used for?

Purpose of Record Books Many different areas of your life will require you to keep track of dates, costs, time, and much more. 4-H teaches lifelong skills and record keeping is one of them. The record book is the process used to teach this skill as you complete work in your chosen project areas.

What does the secretary of a 4h club do?

While the primary role of the secretary is to re- cord the meeting minutes, the secretary also handles correspondence for the club and maintains accurate membership records. These records should include the members' name, age, years in 4-H club work, proj- ects and attendance at meetings.

How to make a 4h meeting fun?

Create Your Own Meeting - Choice Board Pet Show. Costume Contest. Show and Tell. Sharing. Making cards or items for the community. Shopping for local organizations. Clean-up the community (Parks, Fair grounds, 4-H Camp facility)

What are the 4 types of record keeping?

There are four types of records: official records, transitory records, non-records, and personal records. Some records are kept for a short amount of time, and some records have long retention periods.

What are 4-H project books?

4-H helps youth learn and develop life skills. Club programs let youth learn together and project books provide individual learning. Project books are similar to a report that a child would turn-in at the at the end of the year to show what they learned and did in a certain area and their activities in 4-H.

What are the examples of 4h leadership?

4-H Club Leadership Examples: club officer, committee chairman for fund raiser, community service project, educational activity, club booth, family activity, fun activity, lead recreation, schedule workers for club responsibilities at fair.

For pdfFiller’s FAQs

What is 4-H Secretary’s Record Book?

The 4-H Secretary’s Record Book is a document used by 4-H clubs to keep track of the minutes of meetings, membership lists, and other important activities and decisions made by the club.

Who is required to file 4-H Secretary’s Record Book?

The 4-H Secretary is typically responsible for filing the 4-H Secretary’s Record Book, ensuring that all records are accurate and up-to-date for the club.

How to fill out 4-H Secretary’s Record Book?

To fill out the 4-H Secretary’s Record Book, you should record the date of each meeting, the names of attendees, the minutes of the meeting including discussions, decisions made, and any reports given. Additional sections may include financial reports and activity planning.

What is the purpose of 4-H Secretary’s Record Book?

The purpose of the 4-H Secretary’s Record Book is to maintain a formal record of club meetings and activities, which helps in tracking progress, ensuring transparency, and providing a historical account of the club's operations.

What information must be reported on 4-H Secretary’s Record Book?

The 4-H Secretary’s Record Book must include the date of meetings, attendance records, minutes of the meetings, summaries of reports presented, decisions made, and any financial information related to club activities.